Program Coordinator - DOM Medicaid Advisory Unit, College of Medicine

Hiring Department: DOM Medicaid Advisory Unit

Location: Chicago, IL USA

Requisition ID: 1035071

FTE: 1

Work Schedule: Monday - Friday

Shift: Days

# of Positions: 1

Workplace Type: Hybrid

Posting Close Date: June 3, 2025

Salary Range (commensurate with experience): $60,000.00 - 65,000.00 / Annual Salary

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.

This position primarily provides administrative and operational support to the Director and Business Manager in the Department of Medicine. It provides the day-to-day operations of the Medicaid advisory Unit.

Duties & Responsibilities:

Provides executive administrative support to the Medicaid Advisory Unit Director and Business Manager, as well as affiliated faculty and clinician consultants.

Assists in the planning, development, coordination, and implementation of the Medicaid Advisory Unit meetings, conferences, and other engagements

Maintains an overview of departmental responsibilities and deadlines, updates, and evaluates departmental policies and operational procedures.

Serves as a liaison between departments and/or between external and internal groups.

Completes the final copy of communications and documents for executives/administrators (reviews for appropriate spelling, punctuation, syntax, formats, and modifies as needed); drafts communications for an administrator and develops and distributes as directed.

Manage day-to-day office operations. Assist in Interview and Meeting preparation/scheduling, orientations, and evaluate staff to meet departmental and organizational needs.

Organizes meetings and conferences and prepares and distributes materials for conferences and other engagements.

Perform other related duties and participate in special projects as assigned.

Minimum Qualifications Required:

1. Bachelor’s degree.
2. A total of one (1) year (12 months) Administrative Support Experience. (Note: Master’s Degree in an area consistent with the duties of the position may be substituted for one (1) year of work experience.)

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation