Procurement Officer - UICOMP

Hiring Department: Administrative Affairs- Purchasing

Location: Peoria, IL USA

Requisition ID: 1034403

FTE: 1

Work Schedule: M-F, exempt

Shift: Days

# of Positions: 1

Workplace Type: On-Site

Posting Close Date: 5/30/25

The previously determined salary for this position is $26.55 to $28.17

Final salary offered will be determined by a thorough assessment of available market data, internal salary equity, candidate experience and qualifications, and budget constraints.
It is not typical for an individual to be offered a salary at or near the top of the full range for a position.

Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.

This position is located on the Peoria campus 170 miles southwest of Chicago. (On-Site Work – Not Remote).

About UICOMP

The University of Illinois College of Medicine Peoria (UICOMP) educates 265 medical students and more than 300 physician residents and fellows annually. Additionally, it provides clinical care to more than 31,000 patients annually and conducts basic science, clinical and outcomes research. UICOMP is a regional campus of the University of Illinois College of Medicine, a part of the University of Illinois Chicago and University of Illinois System. The College of Medicine Peoria is home to the Cancer Research Center, Center for Wellbeing, and is a collaborator in Jump Simulation. Learn more about UICOMP at http://peoria.medicine.uic.edu.

Position Summary
Works under the general supervision of the Business Administrative Associate in the business and financial services operations at the College of Medicine Peoria. Provides procurement functions for the UICOMP campus including: processing of purchase orders, maintaining the credit card systems, and the continuous training of staff on purchasing policies and procedures. Monitors and follows all University procedures and applicable laws.

Duties & Responsibilities

Serves as procurement system resource and provides policy/procedure interpretation to departments.

Coordinates with departments purchase information requirements and instructs on how to complete the purchase requisition.

Suggests known and/or approved vendors for departments when asked.

Obtains pricing/bids or purchasing alternatives, if needed.

Advises departments of documentation for orders, i.e. quotations, and reviews for appropriateness.

Processes (codes & reviews) requisitions into purchase orders for departments. Coordinates the placement of orders with receiving.

Provides departments with Contract guidance.

Participates in contract review.

Helps to facilitate processing through support, i.e. questions, documentation, follow up.

Researches and solves order issues with vendors and determines necessary action.

Facilitates invoice payment by submitting corrections to Accounts Payable as needed by departments.

Maintains Purchasing records and files (contracts, quotes, bids, etc.) and follows up as needed.

Notifies departments and vendors of missing documentation.

Trains departments and new employees on policies and procedures related to procurement: accounts payable and contracting. (i.e. Chrome River, IBuy, Banner)

Assists with provision of access (CIS) to Purchasing portals and acts as Unit Security Contact for the campus.

Acts as general resource person for access, including campus card services.

Serves as backup to the BAA as secondary Department Card Manager. Reconciles, with other appointees, p-card, t-card, and TEM transactions.

Generates reports for departments or Academic Affairs, as needed.

Stays current on applicable laws, regulations, policies, and guidelines.

Performs other related duties as assigned and participates in special projects such as PPE Inventory Track.

Minimum Qualifications

1. Any one or any combination of the following, totaling one (1) year (12 months) from the categories below of which six (6) months must be actual work experience:
   1. Work experience performing duties comparable to those performed at the Procurement Officer Assistant level of this series or in positions of comparable responsibility.
      AND/OR
   2. College credit for course work in any field
      • 30 semester hours equals six (6) months
      • 60 semester hours or Associate’s Degree equals one (1) year (12 months)
      • 90 semester hours equals two (2) years (24 months)
      • 120 semester hours or a Bachelor’s Degree equals three (3) years (36 months)
      • Master Degree or higher equals four (4) years (48 months)

NOTE: Possession of a current Certified Professional Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO) from The Universal Public Purchasing Certification Council (UPPCC), or a current Accredited Purchasing Practitioner (APP) certificate, Certified Purchasing Manager (CPM) or Certified Professional in Supply Management (CPSM) from the Institute for Supply Management (ISM) or equivalent certifications may satisfy the above requirements.


To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.

For classes within the professional (01), semi-professional (02), or managerial (03) occupational areas, out-of-state candidates may compete as all other candidates.
Once a final employment offer is completed, the out-of-state candidate must establish Illinois residency within 180 calendar days of the start date for the designated position. It is the employer’s responsibility to monitor this requirement.

Sponsorship for work authorization is not available for this position.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation