Program Assistant - Discovery Partners Institute

Hiring Department: Discovery Partners Institute

Location: Chicago, IL USA

Requisition ID: 1031374

FTE: 1

Work Schedule: TBD

Shift: Days

# of Positions: 1

Workplace Type: Hybrid

Posting Close Date: 03/12/2025

Salary Range (commensurate with experience): $48,000.00 - 50,000.00 / Hourly Wage

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.

Program Assistant(s) will work closely with a DPI unit and across the organization to further the team's programmatic goals. They will support the goals and initiatives of DPI teams in efforts to grow programming and impact within the city of Chicago and state of Illinois. The successful candidate(s) will manage day-to-day operations and short-term projects to help drive progress toward long-term initiatives in line with the overall mission of DPI, the Illinois Quantum and Microelectronics Park (IQMP) and the University of Illinois System

Duties & Responsibilities:

Provides support to a director, administrator or other senior staff, performing professional support tasks, assists with budget functions as necessary

Provide program knowledge and expertise including preparing or compiling supporting materials, documents, and files in preparation for meetings and other unit activities

Serve as information resource: gather information, prepare materials, respond to questions, and disseminate information on behalf of DPI

Serve as an integral communication intake point and coordinator for DPI

Acts as a liaison to campus, agency and community groups, other skilled specialists throughout the state and nationwide; serves as a resource person

Coordinates the logistics and activities for specific programs

Provide email support with a high degree of tact and technical knowledge

Receive, screen, document, and route incoming communication. Manage follow-up actions on inquiries through resolution

Practice active listening to extract relevant information from conversations, arrange the information efficiently, and take appropriate action

Other duties as assigned

Manage unit purchases and project/program budgets including organizing purchase and travel requests, routing approvals, and maintaining documentation in compliance with university policies

Nurtures a network of support through the university, local campus communities, and other key stakeholders

Review meeting notes and other documents to determine appropriate follow up items

Coordinate and schedule the calendars of DPI Directors and unit staff, which are complex and fluid

Exercise independent judgement in determining priorities and effective utilization of time for meetings and appointments, including coordination with other administrative offices and DPI units

Prioritize conflicting needs, handle matters expeditiously and proactively, and follow-through on tasks to successful completion, often with deadline pressures

Other duties as assigned

Minimum Qualifications Required:

1. Bachelor’s degree.

Preferred Qualifications:

• Knowledge of general office practices and procedures
• Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects
• Skill in oral and written communication
• Ability to work effectively with staff, the public, and outside constituency groups
• Ability to organize and multi-task
• Ability to supervise and knowledge of administrative concepts and methods.
• Ability to utilize various computer software packages
• Ability to work independently and exercise judgment in order to be able to analyze and investigate a variety of questions or problems

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation