Extra Help - Medical Education Program Coordinator - College of Medicine Office of the Dean

This Position is temporary and limited to 900 hours.

Hiring Department: College of Medicine Office of the Dean

Location: Chicago, IL USA

Requisition ID: 1030536

Hours per Week: 37.5

Posting Close Date: Friday, March 7, 2025

Salary: The rate of pay for this position is $31.18 per hour.

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago.

This position is generally not eligible for most benefits. Information regarding benefits can be found on the Employee Benefits webpage.

Position Summary

With minimal supervision, Extra Help Medical Education Program Coordinator (DoCS Coordinator) will coordinate delivery and implementation of the DoCS course in first and second year College of Medicine (COM) curriculum.

Duties & Responsibilities

Coordinates activities related to DoCS which includes: Coordinates clinical skills small groups at SAIL, create schedules for students, faculty, and standardized patients; update and distribute materials for students, standardized patients, and faculty/M4 tutors. Coordinates small groups and lectures held weekly, assist faculty in preparation for these sessions, update and distribute materials for students and faculty/M4 tutors.

Facilitates the flow of daily communication between M1/M2 students, faculty, M4 tutors, SAIL staff to enhance learning activities

Responsible for maintaining and updating DoCS courses’ Blackboard sites including evaluation of Blackboard content and its effectiveness and usage.

Responsible for maintaining and updating Box folders for students and tutors: Creates portfolio folders for tutors and students each academic year, assists and train tutors on how to use Box for feedback, follow up with tutors and students as needed.

Coordinates the Patient Care Experience (PCE) component of DoCS: Maintains PCE database, review and update each year, recruit preceptors and serve as liaison with physicians, communicates with other programs in the college for specific pairings and minimize scheduling conflicts (PCM, UHP Mentorship, Mentors Program), monitors experience for M1 and M2 students and keep track of visits, assists students contacting preceptors as needed.

Assists in coordinating 5 DoCS M4 teaching electives including application, selection, scheduling, and professional development of the students.

Maintains student/faculty databases and track student assignments for final grades.

In collaboration with the Associate Director, conducts ongoing and longitudinal evaluations for course sessions and faculty including instrument design, data collection, and statistical analysis.

Serves as liaison between students and faculty to address concerns related to DoCS and actively communicates with course faculty and students to ensure seamless flow of course activities

In the absence of the Associate Director serve as the primary contact for the course. Performs other related duties and participates in special projects as requested by DoCS Course Directors and Associate Director.

Perform other related duties and participate in special projects as assigned.

Minimum Qualifications

1. High school diploma or equivalent.
2. Any one or combination totaling four (4) years (48 months), from the categories below:
   1. College coursework in medical education, education, communications, public relations, or a closely related field as measured by the following conversion table or its proportional equivalent:
      • 30 semester hours equals one (1) year (12 months)
      • Associate’s Degree (60 semester hours) equals eighteen months (18 months)
      • 90 semester hours equals two (2) years (24 months)
      • Bachelor’s Degree (120 semester hours) equals three (3) years (36 months)
   2. Progressively more responsible clerical or secretarial experience, including a background in electronic word processing and database management systems
3. Work experience totaling one (1) year (12 months) comparable to that gained at the Medical Education Program Specialist level or similar experience within a medical education program.

Please Note: Completion of the Training Administrators of Graduate Medical Education Programs Certification (TAGME) from the National Board for Certification of Training Administrators qualifies applicants for each level of this series.

Preferred Qualifications

• Knowledge of medical education curriculum
• Knowledge of UI-COM policy and procedures
• Experience with Microsoft Excel, Word, Outlook and Zoom/WebEx
• Experience with Google Drive, Google Apps, and Box
• Highly organized, able to follow up with faculty and students as needed, ability to move projects forward and see them through to completion, able to work independently with minimal supervision
• Excellent written and oral communication skills

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation