Business/Administrative Associate II, Applied Health Sciences

Hiring Department: Applied Health Sciences Admin

Location: Chicago, IL USA

Requisition ID: 1028969

FTE: 1

Work Schedule: Monday-Friday, 8:30am-4:30pm

Shift: Days

# of Positions: 1

Workplace Type: Hybrid

Posting Close Date: January 15, 2025

Salary Range (commensurate with experience): $84,493.00 - 88,000.00 / Annual Salary

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.

The Business Administrative Associate II works with the associate dean for administration and dean's office staff to provide financial and administrative support and oversight to the dean's office, departments and units within the college.

Duties & Responsibilities:

Administration and Operations Assist the associate dean for administration with oversight of college departments and units’ financial operations. Draft best practices for department operations. This may include drafting policy, procedures, and processes. Assist associate dean with coordinating department and unit operations as needed. Review university business and finance procedures with unit staff and provide needed training sessions. Provide support to department operations when existing staff are not able support department needs in a timely manner or during peak periods. Assist associate dean in working with UI-Health to develop financial oversight processes for clinical operations in college. Supervise support staff and student staff as required. Oversee property accounting and biennial inventory.

Finance and HR Process budget adjustments for dean’s office and departments. Process labor distributions and redistributions for dean’s office and departments. Process journal vouchers. Reconcile funds. Generate financial reports, identify potential negative variances and trends. Provide recommendations to correct any adverse expenditure trends. Process purchases and obtain quotes for goods and services. Process contracts. Process and oversee financial transactions including Chrome River transactions, I-Buy, procurement card purchases, and travel reimbursements, etc. for dean’s office. Serve as department card manager.

Misc. Keep current with UI Business and Finance policies and serve as resource for units. Manage special projects as needed. Serve on UIC Reporting Committee.

Perform other related duties and participate in special projects as assigned.

Minimum Qualifications Required:

1. Bachelor's degree in business administration, management, or a field related to the position.

2. Five years of professional business, financial, and/or managerial work experience.

(NOTE: A Master’s Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.)

Preferred Qualifications:

• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Familiarity with the organization, structure, function, and policies of the University of Illinois, especially fund accounting and policies.
• Experience with business intelligence tools and Banner.
• Familiarity with University applications including iBuy, Chrome River, and EDDIE.
• Strong analytical skills.
• Ability to organize data logically, including graphical representation.
• Ability to work with financial data and produce accurate results.
• Excellent interpersonal, written, and oral communication skills.
• Solid organizational skills.
• Must be able to handle multiple projects simultaneously and consistently meet deadlines.
• Ability to further learn Banner and other UIC used administrative systems including Business Objects (EDDIE/Web Intelligence), iBuy, Budget Development, Chrome River, etc.
• Ability to analyze and develop guidelines, procedures and systems to outline specific goals and implement plans to prioritize, organize, and accomplish tasks.
• Consistently meet deadlines.

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation