Extra Help - Accounting Assistant - Campus Parking

This Position is temporary and limited to 900 hours.

Hiring Department: Campus Parking

Location: Chicago, IL USA

Requisition ID: 1028706

Hours per Week: 37.5

Posting Close Date: Monday, December 23^rd 2024

Salary: The rate of pay is $23.68 per hour for this position.

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago.

This position is generally not eligible for most benefits. Information regarding benefits can be found on the Employee Benefits webpage.

Position Summary

The Extra Help Accounting Assistant (Parking Services Business Coordinator) coordinates the business transactional and reporting requirements of the Parking Services. At the direction of the Director, Parking Services , they will be responsible for entering, reviewing, and reconciling university P-card and T-card charges, TEM and Chrome River requisitions, and iBuy and Banner purchase order requests for approval by . When requesting purchase orders and making other types of payments, they will ensure that the proper coding is in place to facilitate inventory tracking and to ensure all expenditures are allocated to the correct program code.. They will review and approve journal vouchers for accuracy. They will monitor transactions in the university ledgers and ensure that they are coded to the correct FOAPAL string to facilitate regular financial analysis from Business Services. They will be responsible for following up on accounts payable issues with vendors.

Duties & Responsibilities

Entering, reviewing, and reconciling University P-card and T-card charges, TEM, Chrome River requisitions, and iBuy and Banner purchase order requests.

Monitoring transactions in university ledgers, reconciling, and ensuring they are recorded in the correct FOAPAL string.

Assisting with employee travel reimbursements.

Reporting findings to OVCAS Business Services.

Request the creation of new FOAPAL segments to accurately characterize Parking Services expenses.

Originating payroll adjustments using ANA and PARIS systems.

Managing Parking Services payroll entry and reconciliation.

Ensuring new employees are added to the appropriate FOAPAL string in Parking Services.

Handling GoTime payroll entry processes for Parking Services– sending e-mail reminders to Parking Services employees, ensuring new employees are added to the system, monitoring the system regularly.

Submitting HRWeb requests as a proxy for, and at the direction of the Parking Services Director, maintaining employee files.

Tracking and managing encumbrance balances for purchase orders and making recommendations about opening new purchase orders and closing old ones

Providing accrual estimates to OVCAS Business Services for revenues, expenses, and prepaid expenses.

Other related duties as assigned.

Perform other related duties and participate in special projects as assigned.

Minimum Qualifications

1. High school diploma or equivalent.
2. Any one or combination totaling one (1) year (12 months) from the categories below:
   1. Course work in accounting, as measured by the following conversion table or its proportional equivalent:
      • 6 semester hours equals one (1) year (12 months)
   2. Course work in any discipline as measured by the following conversion table or its proportional equivalent:
      • 30 semester hours equals one (1) year (12 months)
   3. Work experience in bookkeeping, office support, or closely related experience.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation