Human Resource Associate II - Business Administration

Hiring Department: Business Administration Admini

Location: Chicago, IL USA

Requisition ID: 1027920

Posting Close Date: October 22, 2024

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago.

This is a full-time and benefits eligible position. Hybrid and flexible work schedules are available. UIC offers competitive salaries commensurate with experience. In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition we offer tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.

Description:

Under the direction of the Director of Human Resources Strategic Services, this position assists in the general oversight and implementation of campus and college policies and procedures for all human resource activities of the college. Processes all transaction types (CS, AP, Faculty), payroll functions and serves as a liaison between Business managers, Academic HR, Faculty Affairs HR, Employment, Extra Help, OIS and Benefits on behalf of the college and its units in coordinating the resolution of employment/employee related issues and concerns.

Duties & Responsibilities:

Advise the Director of HR Strategic Services regarding vital HR issues and assist with managing the centralized, college­ wide recruitment and search process, payroll processing, student application system and job description writing and approval process as well as provide generalist services to all Faculty, Staff, and Student employee in the CBA.

Review HRFE transactions, assist with the approval of biweekly timesheets, salary planner, payroll adjustments (ANA and Paris) overcompensation request, FMLA and SURS Disability requests retire/rehire requests, job changes. Ensure proper approvals are in place and procedures are followed such that the employees are paid in a timely and appropriate manner. Implement leave management record balance/accrual usage in Banner Pealeav and UIC Go Time.

Provide a thorough knowledge of academic and non-academic policies and procedures to assist the units in making a decision relative to their needs and advise department units on appointment options and communicate the contractual obligations to each of the involved parties. Guide department heads in the application of existing UIC policies and procedures, state and federal labor laws and development of internal policies and procedures to facilitate the needs of the organization without violating employee rights.

Serve as back-up to other college Human Resource staff on all HR and payroll functions. Act as liaison and college representative with Campus Human Resource, Faculty Affairs Human Resources, Payroll and Benefits, Office of Access and Equity, Office of International Services, Student Employment and other relevant offices on campus. Participate in college and campus wide committees and attend university human resource meetings.

Assist academic units with the annual Ethics Training for all Student Affairs employees and COCI reporting for Academic Professional employees.

Under direction, continually coordinate, plan, organize and develop new systems and policies and procedures to streamline the HR activities of the College.

Process VISA request for international faculty and visitors in collaboration with UIC Office of International Services. Oversees the student VISA process.

Perform other related duties and participate in special projects as assigned.

Minimum Qualifications Required:

1. Bachelor’s degree in Human Resource Administration, Management, Organizational Administration, Public Administration, Labor Relations, Business Administration or a field closely related to the position.

2. Five years of work experience performing professional-level human resources duties.

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation