Business/Administrative Associate I (Asst. Dir. Business Admin. & HR) - Campus Recreation Admin.

Hiring Department: Campus Recreation Administration

Location: Chicago, IL USA

Requisition ID: 1027655

Posting Close Date: October 11, 2024

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago.

This is a full-time and benefits eligible position. Hybrid and flexible work schedules are available. UIC offers competitive salaries commensurate with experience. In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition we offer tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.

Description:

Under the direct supervision of the Associate Director of Member Services & Business Administration, provides administrative duties as pertains to student employment, student development and member services. Main liaison between Campus Recreation and Student Affairs Human Resources and the Student Employment office.

Duties & Responsibilities:

Administrative Responsibilities

• Provide leadership and supervision to the Membership Coordinator Main liaison between Campus Recreation and Human Resource departments.
• This position is responsible for providing day-to-day oversight of administrative and operational functions to support campus recreation student hiring processes.
• Assists with the management of the student performance evaluation process to ensure proper performance expectation and evaluation processes are conducted.
• Provides assistance to staff on issues related to student employment (payroll, recruiting, hiring through handshake and other workplace inquiries).
• Maintains personnel files, department organizational chart, staff lists and directories.
• Oversees the day-to-day process of hiring and termination activities for temporary and student workforce; handles payroll activities; ensures timecards are completed and approved by established deadlines.
• Communicate with prospective student employees on hiring process.
• Submit hiring documentation to Student Affairs Human Resources via TDX ticketing system.
• Assist the Associate Director of Member Services with any member services related concerns and Administrative duties as assigned.

Staff Development

• Coordinates and schedules the onboarding of all new staff through university and departmental orientation programs.
• Coordinates off boarding, processes and conducts exit interviews.
• Plan, organize and manage the student staff professional development program.

University and Community Relations

• Promote the Campus Recreation program to all university and community members.
• Serve on any departmental or university committees as assigned.
• Represent the Campus Recreation unit and the university at events, meetings, clinics, and conferences as designated.
• Perform other related duties and participate in special projects as assigned.

Minimum Qualifications Required:

1. Bachelor's degree in business administration, management, or a field related to the position.
2. Two (2) years of professional business, financial, and/or managerial work experience.

(NOTE: A Master’s Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.)

Preferred Qualifications:

• Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership techniques, production methods, and coordination of people and resources.

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation