Program Assistant - Nurse Anesthesia Program, College of Nursing

Hiring Department: Biobehavioral Nursing Science

Location: Chicago, IL USA

Requisition ID: 1027231

Posting Close Date: October 11, 2024

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago.

This is a full-time and benefits eligible position. Hybrid and flexible work schedules are available. UIC offers competitive salaries commensurate with experience. In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition we offer tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.

Description:

Performs administrative duties and provides faculty support relevant to the administration of the Nurse Anesthesia Program. Reports directly to the Director of the Nurse Anesthesia Program with dotted line report to Director, Recruitment & Enrollment Strategy.

Duties & Responsibilities:

Provides administrative support to the Program Director, Assistant Program Director and the full-time and adjunct faculty.

Plan, organize, and schedule meetings in the office via videoconference and NA Program events as needed.

Coordinate travel arrangements for Nurse Anesthesia Program.

Reserve rooms and organize events and meetings.

Assist with Nurse Anesthesia Program purchasing and submission of professional development reimbursement for the Program Director, Assistant Program Director, and program faculty

Direct recruitment and admissions processes for Nurse Anesthesia program applicants under the supervision of the Director, Recruitment & Enrollment Strategy or their designee

Organizes and maintains files for applicants, enrolled students and alumna information

Assist with course roster and registration-related activities for enrolled students and communicate with the College of Nursing OAESS staff and registrar’s office on behalf of faculty and students as needed

Maintains all course materials (CRS forms, syllabi, course evaluations, clinical evaluations, etc.)

Staff program committee meetings, including calendar scheduling, organization of attendees, agendas and writing meeting summaries

Oversee collection and compilation of course, student, clinical site, and program evaluations; maintain faculty/clinical site/student data in Typhon database

Organizes the collection of data for accreditation reports

Provide applicants with program promotional materials; supply webmaster with data, recruitment and admissions information to ensure Nurse Anesthesia concentration webpage of UIC Nursing website is up to date per COA accreditation guidelines

Order office supplies and maintain general office area

Oversee special projects as assigned.

Assist with other duties as identified by the program director

Minimum Qualifications Required:

1. Bachelor’s degree.

Preferred Qualifications

• Two years of administrative and clerical experience.
• Proficient in the use of Microsoft Office and use of Excel for tracking data to monitor program outcomes. Aptitude for learning new software programs and systems.
• Knowledge of Typhon student clinical tracking platform, FileMaker, Qualtrics survey software, SLATE student recruitment software
• Knowledge of general office practices and procedures.
• Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.
• Excellent interpersonal, written and verbal communication skills. Strong organizational skills with the ability to prioritize and multi-task.
• Ability to work effectively with staff, the public, and outside constituency groups.
• Ability to organize and multi-task.
• Ability to supervise and knowledge of administrative concepts and methods.
• Ability to utilize various computer software packages.
• Ability to work independently and exercise judgment to be able to analyze and investigate a variety of questions or problems
• services. This includes customer needs assessment, meeting quality standards

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation