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Senior Administrative Assistant

The George Washington University

The George Washington University

This job is no longer accepting applications

See open jobs at The George Washington University.See open jobs similar to "Senior Administrative Assistant" Advanced Energy Group, LLC.
Administration
USD 17.75-25 / hour
Posted on May 8, 2025
I. DEPARTMENT INFORMATION
Job Description Summary:
The Senior Administrative Assistant provides administrative support to the Office of Undergraduate Affairs and Special Programs. The position reports directly to the Associate Provost for Undergraduate Affairs and Special Programs. This experienced administrative support position provides enhanced administrative support to one or more individuals. This position coordinates schedules and maintains calendar(s) for assigned staff, regularly prioritizing and arranging meetings, conferences, and appointments. This role also typically monitors and assists with record keeping, maintains and reconciles P-cards for departmental, institutional, or work unit accounts, and anticipates and prepares background materials as needed.

The Senior Administrative Assistant will:

  • Provide general administrative support to the Associate Provost: answer phones, respond to inquiries from students, parents, alums, faculty, staff, and administrators; make photocopies; maintain spreadsheets and databases; submit and monitor FixIt requests, and greet visitors
  • Schedule, plan, and set up events and meetings, including room reservation and tech support coordination with GW IT and catering purchases, specifically the monthly Deans and Advisors Meetings
  • Draft and circulate meeting notices and agendas
  • Collect, maintain, and update office databases and documents in GBox and Google Drive
  • Project management, research, data collection, and report preparation regarding undergraduate academic programs in areas such as academic integrity, academic policy, and program development
  • Support the Special Programs with administrative processes when needed
  • Update and maintain documents related to faculty hiring, promotion, and leave applications; assist with instructor recruitment for Special Programs within GW and regionally
  • Prepare receipts and reports for P-card processing; invoicing, expensing, and reimbursement processing
  • Resolve routine administrative issues with other units

Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Minimum Qualifications:
Qualified candidates will hold a Bachelor’s degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.
Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:
Preferred Qualifications:
II. POSITION INFORMATION
Campus Location: Foggy Bottom, Washington, D.C.
College/School/Department: Academic Affairs
Family
Sub-Family
Stream
Level
Full-Time/Part-Time:
Hours Per Week: 30
Hiring Range $17.75 - $25.00
Work Schedule: 9:30am-3:30pm
Position Designation:
Telework: No
Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
Special Instructions to Applicants:
Position Type:
Posting Number: T000895
Job Open Date: 05/07/2025
Job Close Date:
Open Until Filled: Yes
Applicant Review Will Commence On:
Background Screening Successful Completion of a Background Screening will be required as a condition of hire.
EEO Statement:

The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

This job is no longer accepting applications

See open jobs at The George Washington University.See open jobs similar to "Senior Administrative Assistant" Advanced Energy Group, LLC.
See more open positions at The George Washington University
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