• Manages and tracks SMPA fiscal year budget; runs, reconciles and presents all budget reports on monthly meetings with the Director and Director of Special Projects and Administration
• Processes procurement activities, vendor registration and setup, contracts or scope of work review; processes invoice payments and purchases; submits purchases orders as needed
• Oversees, reviews and approves all departmental PCard expense reports under the SMPA home org
• Processes all honorarium and stipend payments for lecturers and student awards; and coordinate with award committee and GW Student Accounts for scholarship credit information
• Coordinates with Director and Supervisor in preparing fiscal year budget for submission to CCAS Finance (annual)
• Familiarity with GW related policies and procedures

• Processes and posts faculty recruitment positions in coordination with director, CCAS Vice Dean for Faculty Affairs office, post advertising, coordinate with search committee, coordinates schedules and travel booking for selected applicants, then process and finalize recruitment
• Processes hiring and consulting or salary payments of fellows s and setup in the system for GWID; email account and office spaces
• Processes all adjunct faculty hires each semester
• Reviews and reconciles biweekly employee time cards; coordinates with projects and institutes supervisor to assure accuracy and timeliness of time card approvals for payroll processing
• Processes Faculty Supplemental Compensation
• Processes staff hiring, RAs for grant funded projects;
• Processes affiliate status (visiting scholars) and coordinates with the scholar for Visa requirements

• Coordinates with Associate Director on class scheduling;
• Runs reports from scheduling system Coordinates and works with all faculty, full time and part time on course offerings each semester; Works with associate director in revising and updating course information on bulletin

• Works and coordinates with principal investigator, sponsored research administrators both pre-award, and post award activities
• Reviews and approves grant expenses Attends sponsored research meetings involving grants under the SMPA organization

• Manages departmental spaces and classrooms – Assist faculty, staff and other departmental staff with reserving SMPA dedicated rooms
• Coordinates with Facilities – moves, transportation, repairs etc; submit Fixit requests when needed
• Liaises between departments and offices within SMPA, CCAS and GW

Qualified candidates will hold a Bachelor’s degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

• Demonstrated experience in managing departmental budgets, including preparing and presenting budget reports, tracking expenses, and processing procurement activities. The ability to oversee fiscal activities, such as procurement, payments, and reconciliation of budget reports for various funds, including grants, appropriations, and endowments is preferred.
• Proven ability to manage the full lifecycle of faculty and staff recruitment, including posting positions, coordinating interviews, and processing hiring paperwork. Experience with payroll administration, faculty supplemental compensation, and working with faculty and staff on HR-related matters, such as timecards, stipends, and visa coordination for international scholars desired.
• Experience in coordinating academic operations, including class scheduling, course materials, and curriculum preparation in collaboration with faculty and staff. Strong organizational skills in managing departmental spaces, liaising between various internal departments, and supporting faculty with administrative needs to ensure smooth academic operations and compliance desired.

How is pay for new employees determined at GW?

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.