• Responsible for monitoring the revenue generated from clinical trials for the division to ensure they are accurately accounted for and funds flow reflects accurate and appropriate usage.
• Assist with monthly billing/invoicing for funded clinical trials verifying financial data for accuracy, completeness and conformance with clinical trial study budgets, including accurate input of budget and payment milestones into tracking system, must be able to follow monthly tracking of payments and payment issues so that contracts and budgets can be renegotiated if necessary.
• Assist in monitoring outstanding invoices, tracking collection, and reducing accounts receivable balance.
• Responsible for assisting with interpreting the financial requirements and billable nature of items and services on clinical trial protocols by conducting a Coverage Analysis, and negotiating budgets with sponsors.
• Collaborate with research sponsors on budgets that are sufficient to cover costs and are compliant with federal guidelines. Set up internal clinical trial files and enter information into required systems (e.g. CTMS, Billing, etc.). Contract signature coordination when applicable.
• Follow institutional guidelines and policies in performing Medicare Coverage Analysis (MCA).
• Responsible for entering event schedules, budgets, billing plans, and other financial information into the Clinical Trial Management System (CTMS) to maintain billing compliance and proper reimbursement.
• Coordinate the budget process in collaboration with other staff to ensure timely execution of compliant and effective budgets as a part of the clinical trial agreements with sponsors
• Assist GW investigators in resolving research-related billing issues (in collaboration with individuals in the MFA and Hospital).
• Assist in the development, implementation, and enhancement of specific projects related to clinical research finance by defining overall project goals, expectations of customers, tasks and activities required to achieve project goals.
• Assist in the development of the Procedures Manual, coordinate updating existing procedures on a continuing basis, and provide input on new procedures as required.
• Assist with new employee orientation of financial management of studies.
• May assist with negotiations of individual budgets with sponsors, able to challenge claims made by sponsors on what they feel is appropriate, able to cover costs for our clinical research teams asking for appropriate funding, and being able to say “no” to a sponsor without anxiety or anger, keeping GW competitive with other institutions.
• Able to completely understand the treatment plan, and requirements for patient participation and able to discuss the plan with the PI, other GW faculty, and/or scientific reps from the sponsor company. Set the agenda for discussions, establish the tone of the negotiation and direct how the negotiation proceeds.
• Performs other duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

How is pay for new employees determined at GW?

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.