Administrative Coordinator
New York University Langone Medical Center
Administrative Coordinator
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- 1137931_RR00100556
- Hospital Administration, NYU Grossman School of Medicine, Population Health-Biostatistic (S1548)
- Full-Time/Regular
- NYU Grossman School of Medicine (SOM)
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- Monday-Friday; 9:00AM-5:00PM
ABOUT NYU LANGONE HEALTH
NYU Langone Health is a world-class, patient-centered, integrated academic medical center. Ranked as the #1 Hospital for quality and patient safety by Vizient, Inc., and with 10 clinical specialties among the top 10 in the nation according to U.S. News & World Report, NYU Langone’s culture is rooted in excellence in patient care, education, and research. NYU Langone comprises more than 320 locations throughout the New York area and in Florida, including six inpatient locations, a children’s hospital, and four emergency rooms. Also part of NYU Langone Health is the Laura and Isaac Perlmutter Cancer Center, a National Cancer Institute designated comprehensive cancer center, NYU Grossman School of Medicine, and NYU Grossman Long Island School of Medicine. For more information, go to nyulangone.org, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter, YouTube, and Instagram.
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Working at NYU Langone Health
With over six inpatient locations, and additional facilities spread throughout, NYU Langone Health is New York City’s premier healthcare institution. Our world-class facilities service all five boroughs and treat a full range of medical conditions in both inpatient and outpatient settings. Our growing outpatient network allows us to deliver our exceptional medical services directly to the communities we serve. Plus, our doctors and nurses are routinely voted as some of the best in the nation. It’s no wonder why the name NYU Langone Health has become synonymous with excellence.
Salaries shown on independent jobs related websites reflect market averages and do not represent information obtained directly from NYU Langone. We invite and encourage each candidate to discuss salary/hourly specifics during the application and hiring process.
NYU Grossman School of Medicine is one of the nation’s top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge. For more information, go to med.nyu.edu, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter and Instagram.
Position Summary:
We have an exciting opportunity to join our team as a Administrative Coordinator.
In this role, the successful candidate will be responsible for coordinating/managing administrative activities for staff and ensures efficient administrative operations
Job Responsibilities:
- Demonstrates knowledge of the organization Core Values and incorporates them into the performance of duties
- Performs other duties as assigned
- Assists with Time Management tasks MyTime/Kronos and postdoc timesheets sends out standard communication to the Division and participates in Facilities Management related tasks AwareManager requests
- Gathers enters and/or updates data to maintain departmental records and databases as appropriate; establishes and maintains files and records
- Coordinates and oversees the day to day management of supplies equipment and facilities for the office as appropriate to include maintenance inventory management logistics security and related activities
- Assists in preparation of talks and slides for the Division Director as well as organizing and tracking presentations
- Manages expenses related to Divisional accounts and follows Finance and Accounts Payable A/P process and rules for reimbursements P Card reconciliations and other related financial matters
- Prepares a variety of communications reports charts written documents etc detailing the findings which may be highly sensitive and confidential in nature Reviews these with the Division Administrator
- Maintains monthly newsletter events postings on the website takes minutes during Faculty meetings and sends ad hoc communications to staff
- Maintains schedules/calendars screens and handles telephone communications; evaluates incoming and outgoing correspondence and prepares responses as appropriate Organizes and facilitates meetings conferences and other special events including Employee Engagement activities as required including identifying needed resources and arranging for required support i e Technical A/V etc for meetings and events nbsp;
- Supports the Division in problem solving and project planning/coordination to ensure efficient services Assists in the development and execution of goals and objectives and serves as a primary point of contact for all administrative issues x
- Develops procedures and systems in day to day activity of the Division to ensure productive and efficient administrative support; Acts as a liaison between Division and collaborators
- Assists the Division Director with research related activities such as: letter writing literature review the administrative portion of paper submissions to journals EndNote use drafting grant background sections CV and Biosketch maintenance
Minimum Qualifications:
To qualify you must have a Bachelor’s Degree required with 2 years of relevant experience or the equivalent combination of education and experience The successful candidate must also possess excellent interpersonal verbal and written communication and organizational skills Knowledge of standard office software is essential including proficiency with word processing spreadsheet and database software e g Microsoft Office preferred Ability to multi task and/or coordinate multiple assignments is required Ability to interpret and implement policies and procedures and effectively communicate detailed information to a diverse population both verbally and in writing; excellent problem solving skills is required
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you’ll feel good about devoting your time and your talents.
NYU Grossman School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Grossman School of Medicine’s EEO policies, please click here. Please click here to view the Federal “EEO is the law” poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.
NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $62,400.00 – $78,000.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.
To view the Pay Transparency Notice, please click here