Human Resources Specialist 1 (NY HELPS)
New York State
AgencyTaxation & Finance, State
TitleHuman Resources Specialist 1 (NY HELPS)
Occupational CategoryOther Professional Careers
Bargaining UnitM/C - Managerial/Confidential (Unrepresented)
Salary RangeFrom $67119 to $83286 Annually
Duties Description Human Resources Specialist 1
• Supervision of payroll processors
• Review and audit responses sent from shared mailbox for coaching/training opportunities
• Prepare information and presentations for the Quarterly Admin Meetings
• Bi-weekly and monthly reporting for Payroll Unit and executive management
• Admin SharePoint Maintenance: write procedures and job aids, create resources based on error tracking analytics
• Along with Manager, coordinate/plan/implement lean process changes
• Procedure writing and process confirmations in OneNote shared resources
o Process confirmation on every action once per year
• System updates and maintenance for HRIS (Human Resources Information System): organizational structure updates, longevity and performance advance updates, bi-weekly reconciliations
• Transaction database maintenance (301/302 lotus notes)
• Review and work Office of the State Comptroller Certification Report (issued biweekly for each pay cycle, one report per week)
• PayServ Error Report and NYSTEP Error Report (run day after processors send PayServ Automated Interface File and NYSTEP Batch files)
• Review error trackers with manager to identify trends and areas for coaching/training
• Respond to time sensitive salary inquiries from Personnel staff
• Provide systems access for internal and control agency systems (HRIS, PayServ, NYSTEP, NYBEAS, 301/301 database, etc.)
• Responsible for running various reports as needed by the department, including but not limited to ad hoc crystal reports, PayServ queries, Control D reports, HRIS reports, etc.
• Monitor the late transaction requests submitted and ensure timely response and tracking from staff
• Various aspects of payroll processing as needed: Stop Payment processing and monitoring (specifically involving check exchanges and AC230 processing), AC230 processing (done by 18 reviewed by 23), Overpayment Recovery through direct pay (calculation of net pay), separating employees with equipment – follow up and tracking, etc.
Minimum Qualifications The ability to fill this position is subject to DOB guidelines for processing personnel transactions. Note: a budget waiver is not required to fill positions via transfer to lateral or downward level positions within the same department or to change line items within the same funding source; or to replace employees who have been terminated during their probationary periods. The selected candidate must be eligible for appointment in accordance with the provisions of the Civil Service Law, Rules, and Regulations. If mandatory rehiring lists exist for this title, appointment other than reassignment must be made from these lists. If there are no acceptors from these lists, appointment may be made using the following:
a) New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS);
b) Employees who are currently serving in the same title are eligible for reassignment without change in title or status;
c) Candidates reachable on the appropriate eligible list for this title and location;
d) Employees eligible for transfer.
e) This position may be filled as a two-year traineeship.
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
NON-COMPETITIVE MINIMUM QUALIFICATIONS:
Human Resources Specialist Trainee 1 $56,655 : A bachelor's or higher degree.
Human Resources Specialist Trainee 2 $63,180: A bachelor's degree and one year of professional human resources experience.
*A Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.
Human Resources Specialist 1: A bachelor's degree and two years of professional human resources experience.
*A Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.
Advanced placement to the Trainee 2 or journey level may be possible depending on education and experience. Candidates appointed at the Trainee 1 level will need to successfully complete a two-year traineeship before advancing to the Human Resources Specialist 1, SG-18 level.
Additional Comments Schedule and telecommuting opportunities to be discussed at interview.
Some positions may require additional credentials or a background check to verify your identity.
Email Address External.Application@tax.ny.gov
Address
Street WA Harriman State Campus
Building 9, Room 256
Notes on ApplyingQualified candidates should copy the below web address into your browser to complete the online application for the Department of Tax and Finance. Within the application you will attach your resume, and unofficial transcripts. The transcripts submitted must include your name, the institution’s name, coursework, and credits awarded to be accepted.
https://www7b.tax.ny.gov/HELP/gateway/HELP.home