Senior Administrative Analyst, Administrative Analyst Trainee 1, (NY HELPS) Box PIMS-846/46045
New York State
AgencyEducation Department, State
TitleSenior Administrative Analyst, Administrative Analyst Trainee 1, (NY HELPS) Box PIMS-846/46045
Occupational CategoryNo Preference
Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)
Salary RangeFrom $65001 to $82656 Annually
Minimum Qualifications MINIMUM QUALIFICATIONS:
NY HELPS
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
NON-COMPETITIVE MINIMUM QUALIFICATIONS:
To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are:
• Administrative Analyst Trainee 1: Candidates must have a bachelor's degree or higher.
• Administrative Analyst Trainee 1: Candidates must have a bachelor’s degree and one year of professional experience conducting management and organizational studies to review and revise procedures for new or changing programs, review organizational performance, conduct data analyst, and develop internal controls. *
• Senior Administrative Analyst: Candidates must have a bachelor’s degree and two years of professional experience conducting management and organizational studies to review and revise procedures for new or changing programs, review organizational performance, conduct data analyst, and develop internal controls. *
*A Juris Doctor, master’s or higher degree in a related field can substitute for one year of specialized experience.
All candidates that have taken and passed the most recent Professional Career Opportunities (PCO) exam are encouraged to apply.
COMPETITIVE MINIMUM QUALIFICATIONS:
Reassignment: Candidates must have one year of permanent competitive or 55b/c service as a Senior Administrative Analyst.
Eligible List Appointment: Candidates who are reachable on the New York State Education Department’s Public Administration Trainee Transition (PATT) eligible list or the Professional Career Opportunities (PCO) eligible list may be considered for appointment. If you are on the Civil Service eligible list for this title, you may receive a canvass letter. You must complete and return it as instructed on the letter.
Section 70.1 Transfer to Senior Administrative Analyst: Candidates must have one year of permanent competitive or 55b/c service in a title SG-16 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law.
Section 70.1 Transfer to Administrative Analyst Trainee 1: Candidates must have one year of permanent competitive or 55b/c service in a title SG-11 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law.
Section 70.4 Transfer to Senior Administrative Analyst: Candidates may be eligible for nomination for transfer under Section 70.4 of the Civil Service Law to Senior Administrative Analyst if they are a current NYS employee with one year of permanent competitive or 55b/c service in a title SG-16 or higher AND have standing on the Public Administration Trainee Transition (PATT) eligible list or the Professional Career Opportunities (PCO) eligible list AND possess a bachelor’s degree.
Section 70.4 Transfer to Administrative Analyst Trainee 1: Candidates may be eligible for nomination for transfer under Section 70.4 of the Civil Service Law to Administrative Analyst Trainee 1 if they are a current NYS employee with one year of permanent competitive or 55b/c service in a title SG-11 or higher AND have standing on the Public Administration Trainee Transition (PATT) eligible list or the Professional Career Opportunities (PCO) eligible list AND possess bachelor’s degree.
Section 52.6 Transfer to Senior Administrative Analyst: Candidates must have one year of permanent competitive or 55b/c service in a title allocated SG-16 or higher eligible to transfer under Section 52.6 of the Civil Service Law.
Section 52.6 Transfer to Administrative Analyst Trainee 1: Candidates must have one year of permanent competitive or 55b/c service in a title allocated SG-11 or higher eligible to transfer under Section 52.6 of the Civil Service Law.
For information regarding the transfer options of your current title, please visit the Civil Service Career Mobility Office Website. https://careermobilityoffice.cs.ny.gov/cmo/gotit/title-search/index.cfm
55b/c Appointment Administrative Analyst Trainee 1: This position is eligible for 55b/c designation and candidates with 55b/c eligibility are encouraged to apply. Candidates must possess a current 55b/c eligibility letter and the following minimum qualifications:
• Bachelor’s degree
55b/c Appointment Senior Administrative Analyst: This position is eligible for 55b/c designation and candidates with 55b/c eligibility are encouraged to apply. Candidates must possess a current 55b/c eligibility letter and the following minimum qualifications:
• Bachelor’s degree and two years of professional experience* OR
• Juris Doctor, master's or higher degree in a field related to the position being filled** AND one year of professional experience*.
*Professional experience must be performing the duties of the full performance level position.
**Hiring agencies have discretion in determining whether a degree is related to the duties of the position.
Duties Description The New York State Education Department (NYSED) is seeking candidates for a Senior Administrative Analyst position in the Office of State Review. Under the supervision of the Assistant Counsel, the incumbent of this position will be responsible for developing and maintaining a records management system for the Office of State Review. Duties of this position will include, but are not limited to, the following:
• Develop a solid understanding of the procedures and regulations governing special education hearings and appeals before the Office of State Review;
• Identify stakeholders, collect data, and conduct interviews and/or surveys of stakeholders regarding business and regulatory processes in the special education appeals system;
• Analyze business and/or regulatory processes in the Office of State Review for productivity/efficiency improvement, operations, policy evaluation, procedures and methods associated with work processes, and prepare reports making recommendations for improvements to the Chief State Review Officer;
• Coordinate the development of systems and processes for effective collection of data and reporting on activities related to special education due process hearings and appeals;
• Design new or revise forms for data collection in the electronic filing portal and case management system;
• Create and edit written documents related to processing appeals of impartial hearing officer decisions in special education due process hearings;
• Develop and implement records retention and management program for filing, protection, and retrieval of appeal records and business records;
• Utilize information technology applications daily, including online electronic filing portal and case management system, digital evidence management system, email, spreadsheets, and word processing;
• Demonstrate knowledge of and experience with Microsoft Office programs and use various computer software programs to compile, track and analyze informational data and produce various reports, charts and spreadsheets;
• Oversee the monitoring of shared mailbox emails for online case management and data collection portal;
• Supervise the prompt and professional response to all general inquiries to OSR either by telephone or in writing to pertinent parties and attorneys appearing before the Office of State Review;
• Document revisions made to business, workflow, or regulatory processes to improve efficiencies or organization in the Office of State Review;
• Communicate effectively via telephone, face to face contact and in writing with Office of State Review employees, supervisors, and managers;
• Post accurate information including revisions and updates to the electronic filing portal instructions, appeal decisions, and guidance documents on the web platform of the Office of State Review;
• Supervise administrative staff in the Office of State Review to verify work is completed efficiently and accurately; and
• Perform additional duties, as assigned.
Additional Comments CONDITIONS OF EMPLOYMENT:
This will be a permanent, competitive appointment or a permanent non-competitive appointment. At this time, agencies may recruit and hire employees by making temporary appointments. For 55b/c appointment, candidates must possess the minimum qualifications, a current 55b/c eligibility letter and is subject to verification of applicant eligibility. Promotions and transfers may change appointees’ negotiating unit. Candidates should be aware that changes in negotiating units may affect their salary, insurance, and other benefits. Verification of degree will be required at the time of interview for all candidates.
This position may be filled as a traineeship. The starting salaries for this position are outlined below. For current New York State employees, salary is based on the candidate’s salary at the time of hire. Candidates appointed at the trainee level will be required to successfully complete the traineeship to advance to the full performance level title and salary.
• $49,363 (Trainee 1- NS equated to SG-13)
• $52,198 (Trainee 2- NS equated to SG-14)
• $65,001 (Full Performance level SG-18)
This position leads to a maximum salary of $82,656 based on annual performance advances and traineeship advances.
APPLICATION: Qualified candidates should send a resume and letter of interest by October 23, 2024 to omsjobs@nysed.gov (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (PIMS-846/46045) of the position in the subject line of your email and cover letter to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility.
New York State Education Department (NYSED) is an equal opportunity/affirmative action employer. NYS Human Rights Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, gender identity, prior conviction records, prior arrests, youthful offender adjudications, or sealed records.
Interested in a job with New York State, but don’t know where to start?
Visit these links for information on working for New York State:
• https://www.cs.ny.gov/jobseeker/
• https://www.cs.ny.gov/pio/publications/gettingajob.pdf
Generous benefits of working for New York State, including, but not limited to, the following:
Holiday & Paid Time Off
• Thirteen (13) paid holidays annually.
• Thirteen (13) days of paid vacation leave in year one, increasing to 20+ days with additional years of service.
• Five (5) days of paid personal leave annually.
• Thirteen (13) days of paid sick leave annually for PEF/CSEA and eight (8) days paid sick leave annually for M/C.
• Annual professional leave and educational leave opportunities for eligible staff.
Health Care Benefits
• Eligible employees and dependents can choose from a variety of affordable and generous health insurance programs.
• Family dental and vision benefits at no additional cost.
Additional Benefits
• Enrollment in the New York State pension system which has earned the distinction of being one of the best-managed and best-funded plans in the nation OR Optional Retirement Defined Contribution Plan with 8% salary match (eligibility requirements apply).
• NYS Deferred Compensation and an exclusive 403(b) Optional Retirement Savings Plan.
• Paid Parental Leave for all employees and Paid Family Leave (M/C Only).
• Public Service Loan Forgiveness (PSLF).
• Opportunities for telecommuting.
• Eligibility for various life insurance options.
Some positions may require additional credentials or a background check to verify your identity.
Name Office of Human Resources Management
Email Address omsjobs@nysed.gov
Address
Street NYS Education Department
89 Washington Avenue, OHRM, Room 528 EB
Notes on ApplyingAPPLICATION: Qualified candidates should send a resume and letter of interest by October 23, 2024 to omsjobs@nysed.gov (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (PIMS-846/46045) of the position in the subject line of your email and cover letter to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility.