NY HELPYes

AgencyTaxation & Finance, State

TitleOffice Assistant 1 (NY HELPS)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade06

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $35177 to $43521 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address W.A. Harriman Campus

City Albany

StateNY

Zip Code12227

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.

NON-COMPETITIVE MINIMUM QUALIFICATIONS:

None

COMPETITIVE MINIMUM QUALIFICATIONS:

Current NYS employee eligible for transfer under the provisions of NYS Civil Service Laws, Rules, & Regulations.

OR

Reachable on the appropriate eligible list for this title and location.

____________________________________

55-b/c: Please include your letter of eligibility with your application.

Duties Description The incumbent must be able to perform the following essential functions:

Enter and retrieve data using an alphanumeric keyboard; use and navigate various computer systems and applications such as Microsoft Office Suite, Lotus Notes, etc; learn, maintain, and update skills in computer technology.

Type and proofread from handwritten and printed material, memoranda, correspondence and reports; typing should be accurate and edited to ensure proper spelling, grammar and punctuation usage.

Assist in the answering and screening of telephone calls and direct to proper staff; take phone messages that include all pertinent information to enable staff to be prepared when returning call.

Communicate effectively orally and in writing.

Assist in the coordination of training courses held throughout the State; establish/maintain class roster information, ensure necessary training materials and equipment are available, etc.

Perform other related office support duties as directed by supervisor such as photocopying, filing, assisting with routine clerical functions, etc.

Follow Department rules and Audit Division procedures and policies including Code of Conduct, ethics practices, security and confidentiality rules.

Operate office equipment such as printers, photocopiers and fax machines.

Adhere to the Department's time and attendance rules and regulations.

Additional Comments New York State is an equal opportunity employer. It’s the policy of the state of New York to provide for and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender, sexual orientation, marital status, or an arrest or criminal conviction record unless based on a bona fide occupational qualification or other exception.

Some positions may require additional credentials or a background check to verify your identity.

Name Michaela Barnes

Telephone 518-457-2900

Fax

Email Address tax.sm.External.Application@tax.ny.gov

Address

Street W.A. Harriman State Campus

Building 9, Room 256

City Albany

State NY

Zip Code 12227

Notes on ApplyingQualified candidates should copy the below web address into your browser to complete the online application for the Department of Tax and Finance. Within the application you will attach your resume and cover letter. https://www7b.tax.ny.gov/HELP/gateway/HELP.home