NY HELPYes

AgencyTransportation, Department of

TitleOffice Assistant 2 -(NY HELPS) Region 8

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $41399 to $50884 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Dutchess

Street Address NYS Department of Transportation - Fleet Motor Pool/RD Office

4 Burnett Blvd

City Poughkeepsie

StateNY

Zip Code12603

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).*

To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the minimum qualifications for this position. The qualifications are:

Promotional: One year of permanent competitive or 55-b/55-c service as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher. Qualifying titles are available at: https://www.cs.ny.gov/examannouncements/announcements/38687titles.cfm

Open Competitive: One year of clerical experience.

Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law.

If there are three or fewer qualified candidates interested in appointment to this position a permanent appointment may be made pursuant to Section 52.7 of the Civil Service Law. To be eligible, candidates must be an employee of the Department of Transportation and have one year of permanent competitive service as a Office Assistant 1, SG-06.

Duties Description The Region 8 Regional Director’s Office needs a team member to manage the Region’s light duty fleet vehicles. The duties for this position will include but not limited to:

Reservation Scheduling: Receive and administer daily pool vehicle requests through the AMS program and communicate to the Operator confirmation of reservation.

Fleet Vehicle Maintenance: Coordinate with the vendor preventative maintenance and repair needs of pool vehicles. Deliver and pick up vehicles to ensure completion of tasks required as needed.

Vehicle Cleaning: Set up cleaning schedules to ensure that Bi-Monthly cleaning of vehicles occur. Set up appointments with vendors.

Vehicle operational Needs: Ensure vehicle has a copy of registration, accident forms and credit cards associated to vehicle, EZ pass, Commercial and OGS Fuel cards and magnetic rev light , order replacements as needed.

Documentation/Recordkeeping/Reports: Maintain vehicle usage information including electronic dispatch information in the AMS program and paper copies.

Vehicle Re-Assignments and Tracking: Monitor usage and provides recommendations to ensure vehicle utilization meets the Department’s goals. Provide Management with status reports showing vehicles not meeting or exceeding vehicle usage requirements. When vehicles are rotated; make changes in AMS, ARI/Holman.

Additional Comments *This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Some positions may require additional credentials or a background check to verify your identity.

Name Administrative Services

Telephone

Fax 845-431-7927

Email Address dot.sm.r8.hr.personnel@dot.ny.gov

Address

Street Administrative Services NYS DOT

4 Burnett Blvd

City Poughkeepsie

State NY

Zip Code 12603

Notes on ApplyingQualified candidates should submit a letter of interest and a current resume, titled by last name, with the Notice Number R08-24-60 and last name in the subject line and referenced in the letter of interest no later than 8/12/2024 to:

Administrative Services
New York State Department of Transportation, Region 8,
4 Burnett Boulevard, Poughkeepsie, NY 12603
E-mail: dot.sm.r8.hr.personnel@dot.ny.gov