NY HELPYes

AgencyTax Appeals, Division of

TitleOffice Assistant 2 (NY HELPS)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $41399 to $50884 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address Agency Building 1

Empire State Plaza

City Albany

StateNY

Zip Code12223

Minimum Qualifications NY HELPS
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.

NON-COMPETITIVE MINIMUM QUALIFICATIONS:
One year or more of clerical experience.

COMPETITIVE MINIMUM QUALIFICATIONS:
One year or more of clerical experience.

70.1 TRANSFER QUALIFICATIONS:
One year of permanent, contingent permanent, or 55 B/C service allocated to a Grade 7 or higher eligible for transfer and determined to be similar by Civil Service.

52.6 TRANSFER QUALIFICATIONS:
One year of permanent, contingent permanent, or 55 B/C service allocated to a Grade 7 or higher eligible for transfer and determined to be administrative by Civil Service.

For transfers, a list of approved titles is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/.

SUBSEQUENT 55B/C QUALIFICATIONS:
A subsequent 55b/c appointment may be considered if you have one year of permanent, contingent-permanent, or 55B/C service in an eligible position allocated to Grade 7. To be considered, you must provide a copy of your letter of eligibility with your response.

55 B/C QUALIFICATIONS:
Individuals certified eligible for the 55 B/C program under the Governor's Program to Hire Persons/Veterans with Disabilities pursuant to Section 55 B/C of the Civil Service Law will also be considered. To be considered, you must provide a copy of your letter of eligibility with your response.


Note: It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.

Duties Description The Division of Tax Appeals is responsible for providing the public with a just system of resolving controversies with the Division of Taxation through the adjudicatory process. This includes the day-to-day administration of hearings before Administrative Law Judges. Working under the direction of the Administrative Specialist 1, the Office Assistant 2 will perform office support and clerical work to meet the requirements of agency programs.

The responsibilities of the Office Assistant 2 include:

• Prepares and mails hearing notices for formal and small claims hearings. Reviews and verifies that all legal/procedural requirements are met.

• Maintains master calendar for all formal and small claims hearings. Makes the required adjustments, as needed.

• Maintains case folders in the hearing stage and upon completion. Must ensure that the computerized data is updated to reflect the proper status during the hearing process on the case records.

• Coordinates the hiring and scheduling of court reporters to cover hearings and reserves court rooms for scheduled hearing dates.

• Answers inquiries and verifies status of scheduled cases from the Division of Taxation staff, taxpayers and their representatives.

• Receives hearing transcripts from reporting service, examines each transcript for errors, coordinates for corrections and files.

• Assists supervisor in the scheduling of conference calls and subsequent updating of information within the case management.

• Assists supervisor in processing stipulations for discontinuance, closing of cases, and updating case management.

• Assists Supervising Administrative Law Judge in various clerical tasks, as necessary.

Additional Comments Candidates from diverse backgrounds are encouraged to apply.
DTA is an equal opportunity employer and is committed to workplace diversity.

Telecommuting will be discussed during the interview.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide their current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.

If you have a disability or special need that requires accommodation, please send a request to resumes@dta.ny.gov.

Some positions may require additional credentials or a background check to verify your identity.

Some positions may require additional credentials or a background check to verify your identity.

Name Katrina Robillard

Telephone 518-266-3062

Fax 518-271-0886

Email Address resumes@dta.ny.gov

Address

Street Agency Building 1

Empire State Plaza

City Albany

State NY

Zip Code 12223

Notes on ApplyingPlease email resume and letter of intent to resumes@dta.ny.gov and reference "Office Assistant 2" in the subject line.