NY HELPYes

AgencySUNY Geneseo

TitleAdministrative Assistant 1 (Student Life)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $39215 to $56743 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 40

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Livingston

Street Address 1 College Circle

City Geneseo

StateNY

Zip Code14454

Minimum Qualifications You must meet one of the following requirements:

Reassignment Requirement: You must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG-11 (formerly Secretary 1, SG-11).

Administrative Assistant Trainee 1 Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title (SG-06 or above).

Administrative Assistant Trainee 2 Transfer Eligibility Requirement: You must have successfully completed the 52 weeks of service as an Administrative Assistant Trainee 1 and successfully completed the four core administrative support courses.

Administrative Assistant 1 Transfer Eligibility Requirement: You must have one year of service in a clerical title (SG-09 or above) and successfully completed the four core administrative support courses and the four elective administrative support courses, as designated by the agency.

Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).

Civil Service Canvass Letter: You are reachable on the NYS Civil Service Administrative Assistant Trainee 1 canvass list and received a canvass letter (either mailed or via email). The level of traineeship that you would be hired at is dependent on completed mandatory and elective coursework.

NY HELPS: Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration OR Certification (e.g., IAAP Certified Administrative Professional) or associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

In addition to meeting one of the above requirements, you must also meet the keyboarding requirement. Candidates who are not transferring from a keyboarding title must possess adequate keyboarding skills (i.e., the ability to type 30 words per minute with at least 96% accuracy) as demonstrated by passing the Keyboarding Performance Test.

*If you are eligible for this position by way of the Administrative Assistant traineeship program, your salary will be that of the salary grade of your traineeship level.

Duties Description SUNY Geneseo is looking for a well-organized and self-sufficient individual with the ability to problem-solve to ensure the efficient daily operation of the Student Life office.

Your duties will include:
-Performing a wide range of clerical, secretarial, and general office duties including those of a confidential nature.
-Exhibiting strong interpersonal skills and verbal and written communication with a wide audience of students, parents, faculty/staff, vendors, and other customers of the College Union building, Orientation, Student Life, and Residence Life.
-Prioritizing oversight of office activities, delegating work and supervising student employees and Union Managers.
-Responding to inquiries, displaying a comprehensive knowledge of the department’s activities, policies, programs, and College Union services.
-Resolving issues and problems within the Department and College Union building.
-Customizing and/or composing letters on own initiative or in response to requests for information.
-Performing general word processing duties utilizing intermediate to advanced-level functions.
-Modifying and/or creating databases and complex spreadsheets for the tracking of 80 employees.
-Appointing student work-study employees.
-Submitting department purchase orders and work orders.
-Updating the Department of Student Life webpage.

Additional Comments For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Some positions may require additional credentials or a background check to verify your identity.

Name Heather Orme

Telephone 585-245-6438

Fax

Email Address orme@geneseo.edu

Address

Street 1 College Circle

City Geneseo

State NY

Zip Code 14454

Notes on ApplyingFor more information and to submit your application, visit https://jobs.geneseo.edu/postings/4886