NY HELPYes

AgencyTransportation, Department of

TitleOffice Assistant 2 -(NY HELPS) Region 8

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $41399 to $50884 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 7 AM

To 3 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Dutchess

Street Address NYS Department of Transportation - Bridge Maintenance

4 Burnett Blvd

City Poughkeepsie

StateNY

Zip Code12603

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).*

To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the minimum qualifications for this position. The qualifications are:

Promotional: One year of permanent competitive or 55-b/55-c service as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher. Qualifying titles are available at: https://www.cs.ny.gov/examannouncements/announcements/38687titles.cfm

Open Competitive: One year of clerical experience.

Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law.

If there are three or fewer qualified candidates interested in appointment to this position a permanent appointment may be made pursuant to Section 52.7 of the Civil Service Law. To be eligible, candidates must be an employee of the Department of Transportation and have one year of permanent competitive service as a Office Assistant 1, SG-06.

Duties Description The incumbent of this position will perform duties consistent with the civil service standard for this title. The selected candidate will process transactions, maintain records, documents, and information. They may also produce correspondence, reports, charts, etc.

Incumbents must be able to read, understand and apply procedures, rules, regulations and laws.

The duties include but are not limited to:
? Sorting and distributing mail.
? Maintaining records and files.
? Answering telephones and appropriately responding to, or referring, inquiries made by employees, vendors, and customers.
? Providing assistance to the Transportation Office Assistant 2 in the administration of the Bridge Maintenance program which may include Personnel, Purchasing, and Training activities, such as:
o Hiring and promoting employees, and employee orientations.
o Assisting with ordering supplies, creating purchase orders, and processing payments in the State Financial System.
o Processing Expense Reports for employees
o Approving and reviewing employee times in MMS & LATS.
o Additional duties will be discussed at the interview

Preferred candidates will possess excellent written and oral communication skills as well as proficiency in computer programs such as Microsoft Word, Excel, and Outlook.

Additional Comments *For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Some positions may require additional credentials or a background check to verify your identity.

Name Administrative Services

Telephone

Fax 845-431-7927

Email Address dot.sm.r8.hr.personnel@dot.ny.gov

Address

Street Administrative Services NYS DOT

4 Burnett Blvd

City Poughkeepsie

State NY

Zip Code 12603

Notes on ApplyingQualified candidates should submit a letter of interest and a current resume, titled by last name, with the Notice Number R08-24-60 and last name in the subject line and referenced in the letter of interest no later than 8/12/2024 to:

Administrative Services
New York State Department of Transportation, Region 8,
4 Burnett Boulevard, Poughkeepsie, NY 12603
E-mail: dot.sm.r8.hr.personnel@dot.ny.gov