NY HELPNo

AgencyState, Department of

TitleCommunity Services Program Analyst 2 Vacancy #163108

Occupational CategoryOther Professional Careers

Salary Grade23

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $84156 to $106454 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County New York

Street Address 123 William Street

City New York

StateNY

Zip Code10038

Minimum Qualifications NON COMPETITVE PROMOTON (NCP) QUALIFICATIONS:
Non-Competitive Promotion (NCP) Qualifications: To be eligible for NCP, candidates must be in the Department of State promotion field and have one year or more of permanent, contingent-permanent or 55 b/c service as a Community Services Program Analyst 1. If 3 or fewer qualified Department of State Community Services Program Analyst 1 respond to this posting, Civil Service may approve the permanent appointment of one of the qualified Community Services Program Analyst 1 without further examination.

Note: Non-competitive refers to not competing in an examination; the appointment will be competitive.

It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.


COMPETITIVE MINIMUM QUALIFICATIONS:
Permanent competitive service as a Community Services Program Analyst 1 or one year of permanent competitive or 55-b/c service in a title SG-21 or higher and otherwise eligible for transfer under Civil Service Law.

55 B/C QUALIFICATIONS:
Current permanent non-competitive state employees certified eligible for the 55 B/C program under the Governor's Program to Hire Persons/Veterans with Disabilities pursuant to Section 55 B/C of the Civil Service Law will also be considered. To be considered, you must provide a copy of your letter of eligibility with your response.

It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.

PREFERRED QUALIFICATIONS:
Community Services Program Analyst must demonstrate adequate proficiency for the task, including:
• Has direct Supervisor experience of three years or more.
• Has at least one year of experience with state or federal funding
• Has at least one year experience with completing or reviewing contracts or budgets.
• Has at least one year experience in monitoring of compliance for federal or state rules, regulations or laws.
• Has experience that required professional communication or received communication training.
• Experience in developing and conducting trainings.

Duties Description The Community Services Program Analyst duties in Community Services will include but are not limited to the following:
o Develop training curricula and informational material related to contract development, procurement development, and other operational process for review.
o Develop and participate in quality assurance and monitor improvement to practices within the ARU.
o Analyze and review new legislation and regulations, to determine the impact on Division operations, recommend strategies, policies, and practices to integrate with existing guidelines for audit preparation.
o Assist the Division with audit preparation, identifying risk and accessing systems.
o Assist with examining internal controls and evaluate supporting documentation to make improvements to division systems and processes.
o Assist with developing internal processes according to guidelines, standards and procedures.
o Track status of contracts and identify issues with processing, work with Division to staff and/or subrecipient to facilitate addressing concerns.
o Work with procurement and have a working knowledge of procurement guidelines, policies and procedures.
o Provide direction, oversight, and training to team members to ensure understanding of procurement policies and consistent application of those policies.
o Assist with drafting Request for Proposals (RFPs), Request for Applications (RFAs), single and sole source justifications for projects hosted by the Division.
o Review proposed contracts and amendments for fiscal and programmatic integrity adherence to state and federal mandates.
o Evaluate and identify training needs for team members and external partners and coordinate training activities with other supervising Analysts.
o Oversee the creation and maintenance of “how to” guides templates, instructions, documentation to assist team members with functions of the Administrative Review Unit.
o Draft written responses to interested parties on contract awards and contract status.
o Develop and maintain a working relationship with program, fiscal, legal, and administrative staff.
o Supervise staff assigned to the Administrative Review Unit.
o Approve discretionary vouchers for processing and develop a quality assurance process for accuracy and timeliness of voucher review submissions.
o Develop quality assurance process for Vendor Responsibility Questionaries reviews.
o Document audit concerns and issues identified by funders and recommend operational process to mitigate risk and assist with implementing internal controls.

Additional Comments The Department of State is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.

We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to HRM.Recruitment@dos.ny.gov.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.

NOTE ON TELECOMMUTING: The Department of State employees may be approved for a maximum of 50% telecommuting, however, they are required to apply and obtain approval through management in accordance with The Department of State Telecommuting Program Guidelines.

Some positions may require additional credentials or a background check to verify your identity.

Name Jessica Baird

Telephone 5184736181

Fax

Email Address HRM.Recruitment@dos.ny.gov

Address

Street One Commerce Plaza

City Albany

State NY

Zip Code 12231

Notes on ApplyingIf you are interested and meet the minimum qualifications above, email your cover letter, resume, and New York State Part 1 Application (https://dos.ny.gov/employment-opportunities) to HRM.Recruitment@dos.ny.gov. Please include Title, Location and Vacancy ID # you are applying for in the subject line of your email.