NY HELPYes

AgencyTransportation, Department of

TitleTransportation Office Assistant 2 - (NY HELPS) Region 8

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $46306 to $56743 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 7:30 AM

To 3:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Dutchess

Street Address NYS Department of Transportation - Fleet Administration & Support

272 Violet Ave

City Poughkeepsie

StateNY

Zip Code12601

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

* To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the minimum qualifications for this position. The qualifications are:

Promotional: A qualified employee of the New York State Department of Transportation or the New York State Canal Corporation and have had one year of permanent competitive or 55-b/55-c service in an office assistant, clerical or keyboarding title allocated to a salary Grade 5 or higher. Qualifying titles are available at: https://www.cs.ny.gov/examannouncements/announcements/38967qualifying.cfm.

Open Competitive: Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or hiring, purchasing, payroll, and/or office administration.

Substitution
Certification (e.g., IAAP Certified Administrative Professional) or associate degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law.

Duties Description The successful candidate will be required to operate a computer and other office equipment; and supervise varied office work at Fleet Administration, also assist in managing the budget, assuring compliance with State purchasing procedures, performing a variety of personnel functions including new employee orientations, maintaining and monitoring expenditures, preparing purchase orders and vouchers using SFS, reconciling incomplete or incorrect invoices with vendors, assisting employees with various personnel or administrative questions, and becoming familiar with AMS, HRIS, SFS and LATS computer applications. The Candidate would also be responsible for the compilation of various reports, forms and correspondence. In addition, you would respond to verbal and written inquiries from the public and employees. During emergencies, you might assist staff by receiving and relaying reports and transmitting directions. The candidate must also have the initiative necessary to work independently and handle various situations as they arise.

Additional Comments *For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In June 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Some positions may require additional credentials or a background check to verify your identity.

Name Administrative Services

Telephone

Fax 845-431-7927

Email Address dot.sm.r8.hr.personnel@dot.ny.gov

Address

Street Administrative Services NYS DOT

4 Burnett Blvd

City Poughkeepsie

State NY

Zip Code 12603

Notes on ApplyingQualified candidates should submit a letter of interest and a current resume, titled by last name, with the Notice Number R08-24-49 and last name in the subject line and referenced in the letter of interest no later than 7/15/2024 to:
Administrative Services
New York State Department of Transportation, Region 8,
4 Burnett Boulevard Poughkeepsie, NY 12603
dot.sm.r8.hr.personnel@dot.ny.gov