Minimum Qualifications NY Helps*:

A) Legal Assistant 1, G-14: An associate degree in a paralegal/legal assistant program or a certificate in a paralegal/legal assistant program where either the degree or certificate was granted from a regionally accredited college or university, or college or university accredited by the Accrediting Council for Independent Colleges and Schools (ACICS) or one approved by the American Bar Association (ABA).

C) Legal Assistant Trainee 1, G-NS (Equated to G-11): One year of clerical, secretarial, keyboarding or paraprofessional experience in an office environment.

Transfer:

One year of permanent, contingent-permanent, or 55 B/C service allocated to a Grade 9 or higher eligible for transfer and deemed administrative under Section 52.6 of the Civil Service Law; OR in a title approved for transfer under Section 70.1 of Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.

Reinstatement:

If you previously served in this title or in a title otherwise transferable to this title, you may be reinstated pursuant to Civil Service Law. If you left state service less than one year ago, the reinstatement request from a state agency will usually be approved by the Department of Civil Service. If you left state service more than one year ago, the reinstatement must also be approved by the Civil Service Commission.

55b/c Appointment:

This position is eligible for 55b/c designation and candidates with 55 b/c eligibility are encouraged to apply. Candidates must possess the minimum qualifications and a current 55b/c eligibility letter. For 55 b/c consideration, candidates must satisfy at least one of the Open Competitive qualifications listed.

*This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means NO EXAMINATION IS REQUIRED, but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, WITHOUT HAVING TO TAKE A CIVIL SERVICE TEST. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

While temporary, a FULL BENEFITS PACKAGE is available. Please visit https://oer.ny.gov/employee-benefit-programs to learn more about the exceptional benefits we offer.

Duties Description The Legal Assistant’s primary responsibility is the highly visible and critically time-sensitive role of managing the subpoena function of the office. The Legal Assistant processes subpoenas, which are court-ordered demands for records or expert testimony from DMV representatives. The tasks involved in this role include:
• Communicating directly with District Attorneys’ Offices,
Attorney’s offices, and other state, local and federal
government agencies to clarify the requirements of subpoenas
served on DMV.
• Communicating directly with DMV managers and staff to explain
subpoenas served on the Department as necessary, and
coordinating their provision of records or testimony within
required timeframes.
• Ordering or producing records to respond to subpoenas.
• Maintaining careful oversight of compliance dates deadlines.
• Ensuring that records are provided in a timely manner and in
the requested format.
• Contacting appropriate DMV subject matter experts to arrange
for them to provide courtroom testimony as required.
• Providing training, guidance and oversight for staff assisting in
the performance of the tasks outlined in the bulleted items
above.

The Legal Assistant also provides guidance to the FOIL Representative on matters of applicable laws and policies and provides oversight on the prioritization and timely completion of both subpoenas and FOIL requests.

Additional Comments Hours of the position will be discussed at the time of interview, including questions regarding Flextime, AWS/Compressed work week and Telecommuting.

Some positions may require additional credentials or a background check to verify your identity.