• Assisting the Manager with operational issues

• Promptly answering the questions of team members and other stakeholders

• Chop application, preparing and filing contracts and other documents

• Assisting with onboarding processes

• Taking inventory and ordering office supplies as needed

• Updating logs and trackers

• Accurate tracking and obtaining monthly payment confirmation and supporting documentation for invoice processing and timely submission across active projects

• Accurate and timely issue of purchase orders per project need

• Raising discrepancies in payment numbers for clarification

• Collect and check accuracy of expenses and supporting documentation to process per company policy

• Demonstrate a proactive focus on meeting internal, client, and project requirements in a timely and cost-effective manner, ensuring monthly finance deadlines are coordinated and met

• Coordinate with project managers for accurate monthly fee forecasting and tracking/verifying actual payments in company digital platform

• Obtaining necessary approvals to meet monthly finance deadlines for payment and expense application

• Tracking Client payments according to payment terms and following up with project managers on delayed payments

• Project and payment setup

• Demonstrate proficiency in the use and application of all PDS technology and any Client technology as required

• Participate in training and developing JLL team members in the skills and understanding of firm and client procedures, methodology and practices expected for a successful project implementation.

• Comply with all JLL policies and procedures, including but not limited to ethics and business practice.

• Excellent file and document management with organization and logic

• Internal point of contact for the team

• Preparing applications physically and via digital platforms with accuracy per project schedule and need

• Simple administrative support on-site

Sound like you? Before you apply it’s also worth knowing what we’re looking for:

• 3-5 years of relevant experience is required

• Ability to prepare and track budgets

• Highly organized with strong analytical skills

• Strong interpersonal skills with an ability to interact with executive level external and internal clients

• Organizational skills with the ability to identify and manage priorities

• Excellent written and verbal communication skills

• Detail oriented

• Ability to multi-task and work both in a team and independently

• Proficiency with Microsoft Office Suite

• Willingness to learn and use digital platforms

• Eagerness to assist and support the team

• Proactive and takes instruction well

Our successful Assistant Managers …

• Engage confidently with internal and external stakeholders and see things from their perspective.

• Are driven to succeed and love achieving challenging goals.

• Bring a structured and organised approach to everything they do.

• Communicate and collaborate to achieve success.

• Thrive under pressure and deal effectively with tight deadlines and high expectations.

What we can do for you: