JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves: Building great impressions and experience • You’ll be the face of JLL—that’s why creating a welcoming yet professional image of the company is vital to your role. • As our stakeholders’ first point of contact, you should make them identify immediately that we are the kind of company they would want to do business with. • Therefore, you must demonstrate high levels of customer service and integrity, especially in handling enquiries, issues and complaints. • Keeping a well-oiled workplace • Together with the facilities management team, you’ll help ensure that clients, vendors and employees enjoy a safe and positive experience. • You’ll be trained to follow escalation and incident reporting procedures, and comply with the firm’s safety guidelines and strategies. • Your responsibilities also include, but are not limited to: booking meeting rooms; managing office supplies inventory; handling paperwork on maintenance-related activities; and updating the phone directory and company brochures. You’ll also be expected to assist the facilities management team in overseeing contractors on-site and finding vendors and services. Office utilization data compilation & entry into tracker • Electricity/Water/Space Occupancy data • Waste management • Pantry consumables in/out tracker • Locker & cabinet tracker • Assisting for PO/DO/Invoice, maintaining files and reports and all other facilities related files. • Other assigned administrative tasks Inventory Management • Manage stock take for goods in and out (Sundries / Stationery / First Aid Item) • To inspect for all the first aid box once a month (physically) • Ensure all consumables items are being tracked and replenished on daily/weekly/monthly basis • Obtain quotations from approved vendor list (Pantry items/ first aid/ Stationeries item) • To follow up closely with vendors regarding the delivery timeline & process • Stock count & reporting of goods on monthly basis Workplace coordination • Floor ambassador floor walk • Event or meeting coordination requested by client. • Engaging with clients for the feedback on facilities and daily operation works. • Assisting to send the work permit to building management • Other ad-hoc request from client Client onboarding support • Support business administrators on new joiner/leavers arrangements - access card application/collection • Prepare the starter pack for the new joiners • Keep track & reporting on starter pack inventory

Location:

On-site –Petaling Jaya, Malaysia

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