JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Shaping the future of real estate for a better world!

At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.

We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.

JLL is a global leader in helping clients envision where people live, work, play, shop, and eat.

What this job involves:

We are looking for an Executive Assistant to support our Managing Director of ACT/Head of Capital Markets ACT, based in our Canberra office. In this role, you will provide high level executive support and assistance, whilst ensuring efficient management of the firm and day-to-day operations.

A snapshot of the role:

• Full support to the MD in an administrative capacity, including email/diary/file management, travel and meeting arrangements and other required tasks
• Screen and attend to a broad range of confidential and sensitive enquiries
• Administer, proofread and draft correspondence, reports, presentations and meeting documentation
• Preparing and distributing agendas, attending various meetings with MD and taking and distributing minutes/actions for meetings as required
• Use discretion in the MD’s absence to refer urgent matters to the appropriate person and inform the MD of any important developments
• Sale campaign coordination - preparation and execution of confidential files, support preparation of documents including pitch and marketing materials and campaign records
• Undertake routine payment and reconciliation of incoming invoices, expenses and credit card statements
• Coordinate client functions, events and team meetings as required
• Facilitate connectivity between ‘One JLL’

Sound like you? This is what we’re looking for:

This role is all about enthusiasm, organisation and prioritisation! You will be a self-starter and be able to think on your feet to problem solve. You love being the hub of the team and ensuring the office is happy and working efficiently!

• Ability to take on true executive assistant-style challenges and tasks, which would involve quick thinking, problem solving and influencing both internally and externally
• Be highly organised and can manage competing demands and changing priorities within stringent timelines
• Awareness and ability to hand highly sensitive information with confidentiality and discretion
• Proven ability to deal with multiple stakeholders (internal or external)
• Advanced skills in Microsoft Office Suite
• Highly developed communication (written and verbal) and interpersonal skills
• Minimum 5 years experience as an Executive Assistant or similar administrative role, an added plus would be experience within a commercial real estate, financial services, professional services or legal environment

What you can expect from us:

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity and building an inclusive workplace. This is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We support applications from all underrepresented groups, including Aboriginal and Torres Strait Islanders, LGBT+, people with disability and people of all age, religions and race. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

We value your health and wellbeing which is why we are excited to announce a whole raft of new benefits through our WHEREFIT partnership! WHEREFIT provides you with access to exclusive corporate discounts of up to 40% off at leading fitness and wellbeing brands across Australia. With over 2,000 unique offers across gyms, activewear, studios, healthy meals, supplements, accessories, self-care and more, there is something for everyone so you can perform at your best!

Apply today, quoting job reference number JDREQ428565

Please note, although developing relationships with agencies forms a component of the JLL talent acquisition strategy, on this occasion agency submissions will not be accepted.

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.