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Space Planner, Movement and Change Manager

Work Dynamics - Integrated Facilities Management

Principal Accountabilities

This position is responsible for coordinating the office move, including logistics and space planning, while providing support for employee engagement to ensure smooth execution of the office transition. The role requires managing both operational and emotional aspects of the move. Additionally. This role will also oversee improvement works across two office locations, ensuring minimal disruption to daily operations. The position also encompasses managing various administrative processes, including access management, air miles tracking, and potentially a shuttle bus service.

Duties & Responsibilities

(i) Office Relocation and Space Management

• Coordinate logistics for office moves, team relocations, and locker assignments.

• Assist in developing and implementing office space strategies, ensuring they align with new workplace policies to optimise space utilisation.

• Oversee vendor relationships, including moving companies, furniture suppliers, and contractors engaged by GovTech.

• Serve as the primary point of contact for employees regarding the office move, addressing concerns, feedback, and inquiries.

• Manage the procurement and preparation of materials (e.g., furniture, signage, communication tools) to support the office relocation and strategy implementation.

• Support the implementation of change management strategies for the smooth adoption of new office space setups.

• Manage conflict resolution regarding office space issues, ensuring teams feel heard and supported.

• Assist in creating communication materials to help employees navigate the transition.

(ii) Improvement Works Management

• Assist and manage office improvement works (Addition & Alteration) at both existing and new office locations.

• Engage divisions and scope out the requirements, improvement work, and modifications needed.

• Support on the procurement of the works needed.

(iii) Administrative Support

• Manage and track corporate air miles programme

• Physical access card system and facial recognition onboarding/offboarding

• Other potential admin support such as engaging shuttle bus service

• Implement and manage safety procedures to ensure the provision of a safe environment.

• Participate in emergency response exercises as per client’s requirement.

• Achieve KPI and SLA targets

Person Specification

• Experience in office management, facilities coordination, or project management, with a focus on office moves and space planning.

• Background in change management, particularly in the context of workplace transitions.

• Strong vendor management and negotiation skills.

• Effective communication skills, with the ability to draft clear materials and respond to employee inquiries.

• Conflict management skills, with the ability to navigate sensitive situations professionally and empathetically.

• Strong organisational skills with the ability to manage multiple tasks and deadlines.

• Knowledge of health, safety, and ergonomic standards in office spaces.

• Possess operation ability to think laterally and deliver innovative solutions.

• Strong leadership, people, and communication skills

• Good command in spoken and written English

• Good MS Outlook, MS Excel, MS Word, PowerPoint & others

Location:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

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