JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves: The Facilities Coordinator will provide crucial support to the Site and/or Assistant Facility Managers in a pharmaceutical environment. This role encompasses a wide range of operational activities including maintenance of specialized laboratory and manufacturing spaces, management of sensitive equipment, and ensuring compliance with strict industry regulations. The coordinator will oversee vendor relationships, manage equipment and supplies critical to pharmaceutical operations, and handle occupancy services in alignment with GMP standards. A key aspect of this role is proactively developing and maintaining client relationships within the pharmaceutical company, ensuring that expected service levels are consistently met or exceeded. This position requires strong client-facing skills to effectively coordinate complex requirements and schedules, balancing the needs of research, manufacturing, and administrative departments to maintain a high level of customer satisfaction while adhering to pharmaceutical industry standards and protocols.

What your day-to-day will look like:

• Actively support an environment of teamwork, cooperation, performance excellence, and personal success.
• Respond to all work orders in a timely manner, ensuring KPI compliance and excellent customer service.
• Identify opportunities for improved operation and service excellence, making recommendations for conduct site inspections and assessments to ensure all building procedures and performance measures are always maintained and the provision of a safe workplace.
• Schedule and manage repairs and maintenance, minor works, and other work requests, tracking to completion.
• Provide information and direction to vendors, facilities staff and other service providers as required to ensure excellent coordination and execution of work, with minimal disruption.
• Assist in the procurement of vendors and services as required.
• Provide coordination and support events, meeting, and conference facilities as required.
• Update and maintain accurate records and official documentation for the site/s including web pages where any other activities to support JLL and/or operations, including, but not limited to moves/reconfigurations, events, reception, and building operations.
• Maintain and propose emergency response plans including evacuation, implementation of after-hours emergency response, and environmental health and safety.
• Comply with all requirements of the client contract and meet or exceed Key Performance Indicators.
• Deliver an exceptional quality of service, as reflected by client feedback.
• Coordinate site operations in accordance with all agreed policies, procedures, and contract scope.

Work Schedule: Monday through Friday, Dayshift

Desired or preferred experience and technical skills:

• Bachelor's degree in Facilities Management, Business Administration, or related field preferred.
• 2-4 years of experience in facilities management or related field..
• Proficiency in Microsoft Office Suite, especially Excel and PowerPoint.
• Experience with computerized maintenance management systems (CMMS).
• Knowledge of building systems, including HVAC, electrical, and plumbing.
• Familiarity with health and safety regulations and best practices.
• Strong problem-solving and analytical skills.
• Excellent communication and interpersonal skills.
• Project management experience is a plus.
• IFMA or BOMI certifications are desirable.

Required Skills and Experience:

• High school diploma or equivalent.
• Minimum of 1-2 years of experience in facilities management or related field.
• Strong organizational and time management skills.
• Ability to multitask and prioritize effectively.
• Excellent customer service orientation.
• Basic understanding of building operations and maintenance.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook).
• Strong verbal and written communication skills.
• Ability to work independently and as part of a team.

Estimated total compensation for this position:

62,000.00 – 65,000.00 USD per year

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .

Location:

On-site –North Brunswick, NJ

Job Tags:

Hiring

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

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Accepting applications on an ongoing basis until candidate identified.