Property Administrative Assistant
JLL
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Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
The Administrative Assistant serves as a fundamental coordinator to property operations and administration. This position reports directly to the General Manager while working with and taking directions from each department Manager.
WHAT YOU'LL BE DOING
- This position is the first point of contact for office visitors and callers. Represent the company well by greeting office guests, visitors, contractors, and employees, answering telephone, and directing callers to the appropriate party, act as the point of contact for deliveries, update tenant phone list, respond and follow through on requests for information and communication with all levels of management with minimal supervision.
- Maintain the office as a professional, organized, and well-kept environment. General office housekeeping tasks.
- Prepare service contracts for operations department, submit work orders.
- Track Certificates of Insurance for contractors, specialty leasing/ancillary income programs.
- Assist in preparation and distribution of retailer memos, announcements, monthly newsletter.
- General filing & Ordering of supplies as directed by the General Manager
- Participates as administrative point person for assigned special projects and requests such as the monthly forecast report, annual budget, sales reports.
- Serves as retailers’ liaison between Shopping Center Management and retailers at the shopping center.
- Participates in weekly Management Staff Meetings, taking meeting minutes.
- Interacts with Corporate team members from various disciplines, mall management team members, other employees, and customers to assist with information exchange, problem solving and requests.
- Prepares, creates, edits requested reports and presentations via Yardi and Microsoft Programs such as WORD, EXCEL, POWERPOINT, etc.
- Prepares, processes, files tenant correspondence, memos, reports and maintains up-to-date tenant files – both hard files at the shopping center and digital files.
- Setup work orders and coordinate retailer move-in and move-out.
- Assists the Office Manager and Vice President, with monitoring, maintaining and enforcing common area and tenant standards by regular communications with retailers, following procedures and daily reviews of the common area and inline retail visual merchandising and hours of operation.
- Collect and document sales information from retailers as stipulated in the Lease/License Agreement.
- Prepares opening/closing documents, defaults and any other accounting document relating to leasing.
- Tracks, collects, and maintains retailers’ and clients’ certificate of insurance prior to expiration.
- Assist with marketing events.
- Other duties as assigned
WHAT WE'RE LOOKING FOR
- Computer Skills- MS Office Suite (PowerPoint, Excel, Outlook, Word, etc)
- Experience with Real Estate contracts a plus
- Ability to multi- task and work in a team environment
- Experience w/ RE software a plus (Yardi, etc)
- Ability to follow instructions and complete tasks as assigned
- AP/AR experience preferred
- Ability to work Monday thru Friday with reliable transportation
- Real Estate knowledge preferred
- Bachelor's Degree preferred
WHAT'S IN IT FOR YOU
Join an industry leader and shape the future of commercial real estate
Deep investment in cutting-edge technology to power your work
Comprehensive and competitive benefits plan
Support the exponential growth of our business by providing people integration and synergy
Develop our people for bigger and better roles
Supporting ambitions beyond the workplace
Applying new technology and data to drive change
Estimated total compensation for this position:
65,000.00 – 71,000.00 USD per yearThe total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .
Location:
On-site –Washington, DCJob Tags:
Accounts Payable and Receivable, Property ManagementIf this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:
401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
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For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
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Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.
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Accepting applications on an ongoing basis until candidate identified.
This job is no longer accepting applications
See open jobs at JLL.See open jobs similar to "Property Administrative Assistant" Advanced Energy Group, LLC.