JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Responsibilities

Data Management

• Enabling changes through a client-dedicated financial and data management system

Financial Management

• Invoice management including verification and coding of invoices to enable payment
• Liaising with internal stakeholders and Landlords as required to facilitate invoice payments
• Invoice verification and approval on behalf of the client

Operational Management

• Preparing monthly /quarterly client reports with oversight of senior team members
• Regular update of internal trackers
• Arranging property inspections
• Ensure smooth transition of new properties into management with oversight of senior team members
• Assist and provide cover for team leader in all aspects of Estate Management, including attending periodic formal review meetings and presentations and engaging with third parties to ensure collaborative working.
• Oversee and/or work collaboratively with other work streams to ensure delivery of the scope of services.
• Continuous search for improvements in existing processes

Account Management

• Provide administrative support to the account management team, ensuring smooth day to day operations and build relationships with key internal stakeholders to ensure alignment and collaboration.
• Support the account management team in maintaining best practice across the account as well as materials such as templates and playbooks.
• Schedule and coordinate meetings with the client and internal teams as well as assisting with room bookings etc.
• Assist the Account Director and Programme Planning Manager with the preparation of client presentations and reports.
• Organise and manage the account SharePoint site ensuring documents are saved as necessary as well as keeping files up to date and organised.
• Support the account management team in managing multiple service lines and chase them for updates when required.
• Ensure data quality is maintained on adopted systems including client hub by liaising with other JLL service lines who are inputting into the system.
• Assist Programme Planning Manager on preparation of monthly fee applications.
• Assist and support account management team during the absence of key personnel, ensuring continuity and seamless operations.

Requirements:

• Fluent written and spoken English – Polish & other language a plus.
• Knowledge of real estate leases and obligations a plus.
• Very good MS Office skills, especially Excel and Outlook.
• Creative thinking and ability to work under time pressure.
• Good analytical skills, attention to details and organization skills.
• Good communication skills, conflict-resolution & interpersonal skills.
• Willingness to take on new challenges, responsibilities, and assignments.
• Ability to work independently and collaboratively within a team.
• A good understanding of data management and governance.

What we offer:

• Contract of employment
• Benefits package (private healthcare, cafeteria system, life insurance)
• Long-term career growth opportunities
• Training and development programs to enhance your skills

• Modern office in an attractive location (Warsaw Spire) near the subway station (hybrid working model) or possibilities to work remotely

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

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For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.