JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

1. Building Maintenance and Operations

• Ensure that the building and grounds are maintained and clean.

• Coordinate routine maintenance and repair tasks, such as HVAC, plumbing, electrical, and safety systems.

• Oversee the inspection of the facility and ensure compliance with safety and health regulations.

2. Vendor Management

• Liaise with contractors and vendors for services like cleaning, security, and landscaping.

• Negotiate contracts and maintain relationships with service providers.

• Ensure that services are provided on time and meet quality standards.

3. Space Management

• Coordinate space planning, office layouts, and move management.

• Assist in optimizing the use of office space, ensuring it meets organizational needs.

• Manage workspace allocation and seating arrangements.

4. Health and Safety Compliance

• Ensure the facility complies with health, safety, and environmental standards.

• Conduct regular safety inspections and drills.

• Maintain safety equipment and systems, such as fire alarms and emergency exits.

5. Budget Management

• Assist in preparing and managing the facility's operational budget.

• Track expenses and find cost-effective solutions for maintenance and operations.

• Manage the procurement of materials, equipment, and supplies.

6. Event Support

• Coordinate the setup and breakdown for company events, meetings, or conferences.

• Ensure the proper arrangement of facilities and equipment for events.

7. Inventory Management

• Keep track of office supplies, furniture, and equipment.

• Ensure adequate stock of essential items like cleaning supplies, paper, and safety equipment.

8. Facilities Improvement Projects

• Plan and manage facility upgrades, renovations, or construction projects.

• Work with contractors and internal teams to ensure projects are completed on time and within budget.

9. Communication and Reporting

• Serve as the primary point of contact for any facility-related concerns or requests.

• Report on facility performance, maintenance schedules, and issues to senior management.

10. Emergency Response and Disaster Recovery

• Develop and implement emergency evacuation plans.

• Respond to facility-related emergencies, such as floods, fires, or power outages.

Requirements:

• Educational Requirements:

• Bachelor’s Degree (Preferred):

  • A degree in facilities management, business administration, engineering, or a related field is often preferred.

Experience Requirements:

Previous Experience in Facilities Management:

• Experience working in facilities management or a related field is often required. This could include experience as a facilities assistant, building maintenance, or in office management.

Project Management Experience:

• Experience with managing projects, especially those related to building renovations, maintenance, or improvements, can be beneficial.

Vendor and Contractor Management:

• Experience in managing vendors and contractors, including overseeing contracts and negotiating service agreements, is important.

Skills and Competencies:

Organizational Skills:

• Strong organizational and multitasking abilities are crucial for coordinating various tasks related to facilities management.

Communication Skills:

• Excellent written and verbal communication skills to coordinate with team members, vendors, contractors, and management.

Problem-Solving Skills:

• The ability to address and resolve facility-related issues quickly and efficiently, especially under pressure.

Time Management:

• Strong ability to prioritize tasks and manage time effectively, especially when managing multiple facility-related responsibilities.

Attention to Detail:

• An eye for detail to ensure all aspects of facilities management, from maintenance schedules to safety procedures, are handled thoroughly.

Technical Skills:

• Familiarity with building systems (HVAC, plumbing, electrical, etc.) and facility management software is a plus.

Knowledge of Health and Safety Standards:

• A solid understanding of workplace health and safety regulations, OSHA standards, and emergency procedures is important.

Budget Management:

• Ability to manage budgets, track expenses, and implement cost-saving measures while ensuring proper facilities operations.

Customer Service Orientation:

• The ability to respond to facility-related requests from employees or tenants promptly and professionally.

Negotiation Skills:

• Effective negotiation abilities to work with vendors and contractors to ensure cost-effective solutions.

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.