JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

ROLE AND RESPONSIBILITIES of ADMIN EXECUTIVE

OVERALL ROLE: Assist the Executive - Soft Services in managing administrative tasks, documentation, and housekeeping operations across two separate business entities. Ensure smooth functioning of soft services while maintaining accurate records and supervising housekeeping teams.

Major Responsibilities:

Administrative Tasks

• Prepare and process overtime (OT) documentation for JLL staff
• Manage filing systems for all JLL documents
• Monitor attendance of housekeeping and soft services teams
• Generate reports on soft services operations and team performance

Housekeeping Supervision

• Oversee daily operations of housekeeping teams
• Conduct regular inspections to ensure cleaning standards are met
• Coordinate with other departments to address cleaning and maintenance needs
• Handle staff scheduling and resource allocation for housekeeping teams

Inventory Management

• Monitor and maintain inventory of cleaning supplies and equipment
• Process requisitions for replenishment of supplies
• Ensure cost-effective procurement of cleaning materials

Training and Development

• Assist in training new housekeeping staff
• Identify training needs and coordinate skill development programs
• Ensure all housekeeping staff are updated on safety protocols and cleaning standards

Quality Control

• Implement and monitor quality control measures for cleaning services
• Conduct regular audits of cleaning processes and results
• Address and resolve any complaints or issues related to housekeeping services

Health and Safety Compliance

• Ensure housekeeping teams adhere to all health and safety regulations
• Maintain records of safety training and incident reports
• Participate in safety committee meetings as required

Budgeting and Cost Control

• Assist in preparing budgets for soft services and housekeeping operations
• Monitor expenses and identify cost-saving opportunities
• Prepare financial reports related to soft services operations

Sound like you? To apply you need to be:

Knowledgeable and experienced

• Diploma/degree in business administration, facility management, or related field
• 2-3 years experience in administrative roles, preferably in a manufacturing environment
• Proficiency in Microsoft Office Software, especially Excel for report preparation
• Understanding of housekeeping operations and cleaning standards

Professional and efficient

• Excellent organizational and multitasking skills
• Strong attention to detail and accuracy in documentation
• Effective communication skills, both written and verbal
• Ability to lead and motivate housekeeping teams
• Problem-solving skills and ability to work under pressure
• Knowledge of health and safety regulations in a manufacturing setting

Additional Requirements:

• Proficient in bicycle riding with a valid Sri Lanka motorcycle license and owning a motorcycle
• Ability to manage time effectively between two different work locations
• Adaptable to different business environments and company cultures
• Strong interpersonal skills to interact with various departments and staff levels
• Commitment to maintaining high standards of cleanliness and organization
• Ability to work flexible hours when required
• Physical stamina to move between locations by bicycle

What we can do for you: At JLL, we make sure that you become the best version of yourself by helping you realize your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.

Apply today to join our team and contribute to efficient soft services management across two diverse business entities!

Location:

On-site –Colombo, Sri Lanka

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.