JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

We are looking for an experienced Executive Assistant with German to support our Head of Retail EMEA Capital Markets and the Pan EMEA Retail team within Capital Markets.

Sector overview

JLL is a leading global real estate services provider. With more than 300 locations in America, Europe, the Middle East, Africa and Asia-Pacific, we stand for global real estate expertise. Today, we are a market leader and stand for excellent work and a strong, international team.

Job Description:

• Provide Executive Assistant support to the Head of Retail EMEA Capital Markets
• Provide Business Support to the Pan EMEA Retail team
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
• Provide inbox management for Head of Retail EMEA Capital Markets
• Coordinate complex scheduling and extensive calendar management across multiple time zones
• Gather and assist putting together presentations for speaking events
• Manage, coordinate, and arrange international travel and travel-related activities, including accommodation and producing detailed itineraries (visas/tests where applicable)
• Deal with telephone calls and emails from clients and colleagues in a professional manner and escalating any issues
• Develop and maintain effective working relationships with clients (externally) and colleagues (internally)
• Support with project work (when required)
• Organise meetings and presentations booking the relevant rooms and equipment both in the UK and globally
• Provide wide ranging administrative assistance & help maintain folders for the team ensuring all necessary documents are saved in the correct location
• Assist in organising team communications and plan events, both internally and offsite
• Oversee the preparation and submission of expense reports by CMG Delivery Admin team
• Assist Head of Retail EMEA Capital Markets with updating JLL Capital Markets CRM system, Capforce with meeting notes
• Contribute as member of wider Pan EMEA Business Support team to provide absence cover and help with ad hoc urgent work

Requirements:

• 5 + years’ experience as an Executive Assistant
• Fluent written and verbal communication skills in English and German
• Strong time-management skills and the ability to organize and coordinate across different time zones
• Proficiency in Microsoft Office, Excel, PowerPoint, etc. and JLL platform systems for expenses, travel, etc.
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
• Ability to keep company confidences

What We Offer:

Contract of employment / Umowa o pracę

An entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

Total Rewards program, which reflects our commitment to helping you achieve your ambitions in career, recognition, well-being, benefits (life insurance, medical care – Luxmed, Multisport, etc.) and compensation.

Our experienced staff will support you to discover and develop your strengths according to your personal interests so that you can enjoy a fulfilling career full of varied experiences.

JLL is an Equal Opportunities Employer and encourages applications from all sections of the community.

If this job description resonates with you, we encourage you to apply even if you don’t meet all requirements. We’re interested in getting to know you and what you bring to the table!

Location: Hybrid – Warsaw, POL

Department: Valuation Advisory / SSC

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.