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Assistant Facilities Manager

Work Dynamics - Integrated Facilities Management

• Provide reporting and analytics for Client, including but not limited to maintenance activities, inspection and incidents, generate key performance indicators and metrics, budget performance and variance analysis

• Developing, managing and tracking of admin and facilities management budget. This would include introducing cost control measures implementation (as identified) to ensure financial efficiency.

• Effective vendor management to ensure seamless daily office operations and coordination works which may impact office operations.

• Develop and implement strategic facilities management plans across the Southeast Asian region

• Oversee day-to-day facilities operations in multiple countries, ensuring consistency and efficiency.

• Liaise with Building Management Office (BMO) on any initiatives, activities or rectification works

• Ensure seamless office operations by overseeing all hard and soft services, as well as guest’s experiences at the Front of House

• Ensure all queries are responded and rectified within an agreed Service Level Agreement (SLA) and quality standards.

• Manage a team of facilities managers and coordinators across various locations

• Ensures compliance with JLL and client best practice, policies and procedures including statutory compliance, Quality and EHS compliance.

• Acts as go-to person in relation to all facilities/project/fit out/crisis management activities on site ensuring timely solutions and identification and removal of potential roadblocks

• Establish and maintain relationships with key stakeholders, vendors, and service providers

• Ensure compliance with local regulations and company policies in all managed facilities.

• Develop and monitor key performance indicators (KPIs) for facilities management across the region. Propose and implement corrective actions and enhancements to optimize performance.

• Optimize facilities-related costs while maintaining high standards of service and safety

• Implement and oversee sustainability initiatives across regional facilities

• Coordinate and oversee major facilities projects, including renovations and relocations

• Develop and manage emergency response and business continuity plans for all sites

Location:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

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