【WDA】Facilities Coordinator @ 三田 -American Multinational Medical Company
JLL
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As Facilities Coordinator, will be responsible for office services for 24 sites, including the communication with BM, utility management, cleaning management and administration services (Fleet and Housing services, etc)
Duties & responsibilities
Site Operations services for 24 sites
- Coordinate maintenance activities to be completed as planned
- In emergency case, communicate with the related vendors or BMs to resolve the issue with team member
- Support the small project and capital project
- Managing cleaning activities through the communication with the related vendors
- Handle the request of waste management with the related vendors
- Support the space management and those documentations
- Arrange the amenity goods and general office supplies
- Support the reporting on energy management
- Handle the request of housing and fleet services
- Support other administrative work
- Managing Work order to meet KPI’s requirement
- Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner
Vendor Management
- Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works)
- Coordinate cleaning vendor to meet KPI’s requirement
Candidate Specification
Knowledge And Skills Required
- Experience of Excel, Word and PowerPoint
- Business level of English and Japanese
Competency
- Customer service-oriented attitude
- Friendly, helpful and willing to go above and beyond to help meet our customer’s needs.
- Able to prioritize effectively
- Proactive and positive attitude
- Team player
- Excellent interpersonal and communication skills, including understanding for the use of confidentiality and diplomacy
- Excellent multi-tasking and organizational skills
- Ability to work in a fast-paced environment and meet deadlines
Location:
On-site –Tokyo, JapanIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!
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