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Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Community/Lobby Manager

Job type : Full time
Reporting Manager : Facility Manager
No of staff managed : NA

Job profile:

Qualification : Prefer BHM/Bachelor’s Degree
Industry Type : FM Services, Hotel
Overall Experience : 4-6 years
Industry Experience : 4-5 years
Technical Skills : Computer knowledge
Generic Skills : Verbal/written communication skills, Vendor/people management, planning, ability to prioritize / organize
Behaviors : Team work, learning attitude, handle multiple tasks & positive thinking


Job Aim:


The Lobby Manager is responsible for directing and administering the operational efforts of the Front office. This individual ensures that established policies and procedures are followed, oversees provision of a full range of services to visitors and employees, who are promptly and professionally served.


Competencies

Excellent communication skills.
Strong customer service drive.
Pro - active problem solving skills.
Exceeding customer satisfaction
Excellent time management/ Able to work flexible hours
Quick learner and ability to motivate self & others
Proven working experience as a lobby manager/ FM industry.
Confidently able to present to clients.
Hands-on experience in using visitor management software and MS office.
Strong team player within a customer service team environment.
Providing flawless, upscale, professional service
Adaptable, composed, flexible with strong Mental Resilience


Responsibilities

Key Operations delivery

Manage the Front Office in most professional manner, directing and coaching staff to ensure pleasant experience to all visitors.
Greet VIP clients/visitors on arrival at front office and as directed, perform special services for VIP Guest’s/client. Provide safety briefing and assist in VIP’s arrival/departure in absence of guest relation officers.
Assist in sending clients/visitors messages or faxes and self-check-in.
Assisting with special needs for visitors with disabilities.
Having prior information of arriving clients/visitors and ensure all necessary arrangements are done as per requirement, follow up in case guests are not picked up from hotel.
Co-ordinate with night shift front office executive to ensure details of large parties are received and badges are ready for allocation on arrival
Handling client/visitors/sponsors complaints/feedbacks and other related problems and communicate to next level or as per escalation matrix.
Ensure welcome PPT is updated & displayed for the client visits and all the equipment’s are in working condition
Ensure all relevant communication is updated and displayed at all times, at the Front office, as per the guidelines given by SDL.
Check cleanliness of lobby, lifts and public areas, lights and as well as front office staff in proper grooming and behavior.
Ensure all equipment and hardware at the Front Office is working and there is zero downtime. Escalate to next level as necessary for rectification.
Operates the front office computer system in order to assist front office attendants
Provide assistance in general administrative activities and to Helpdesk as required.
Ensure FOE handles all incoming and outgoing calls in professional & polite manner.
Co-ordinates with all departments to address the all the concerns/event management/flower arrangements to maintain Front Office functions properly.
Ensure Accenture specific processes/manual is followed
Manage/track amount collected for temporary badges.
Ensure compliance of regulations/requirements of JLL management.
Participate in Emergency Evacuation procedures including crisis management and business continuity.
Develop the necessary policies and procedures required for all functions within the scope of Front Office.
Responsible for ensuring availability of safety and Accenture directory signage.
Preparation of all required reports/participation in internal/external audits.
Ensure training of front office /GRE staff as per relevant training calendars
To discuss all matters that needed to follow up with the next shift front office executive approving and managing the roster
Govern overall performance of Front office executive & Guest relation executive as per defined roles & responsibilities.

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

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