【WDAM】Facilities Coordinator - Hard Service @ Global IT Company
JLL
JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
[Key Tasks & Responsibilities]
Site Operations Management
チケットシステムを利用したヘルプデスク業務
社員からの各種リクエスト対応
インスペクションの実施とその不具合報告
社内イベントへの企画運営と実施
各種データの収集、報告、入力
家具・什器・備品、内装等の管理
オフィス内のレイアウト移動、追加、変更の手配
各種業者の管理（予算策定、業務調整、状況報告、価格交渉）
イベントに付随するレイアウト変更や什器貸出などのファシリティサポート、業者手配
受付、メールルームチームのサポート及び管理
外部ベンダーを利用した受付及びメールルームサービスの提供
会議室予約管理システムの管理と運用
[Key Tasks & Responsibilities]
Site Operations Management
Helpdesk operations using the ticket system
Respond to various requests from users
Conduct site inspections and reporting problems
Plan, support and participate to Facilities organized events
Consolidate information & generate reports, communications & documents as required by management.
Management of FF&E (Furniture, Fixture, Equipment)
Management of office layout moves, add and changes)
Management of various vendors (budgeting, business coordination, status reporting, price negotiations)
Provide facilities support and arrange vendors for layout changes and fixture rentals associated with internal/ external events
Support and manage the reception and mailroom team
Provide reception and mailroom services using 3rd party vendors
Management and operation of meeting rooms reservation system
[Knowledge And Skills Required]
Excel, Word, Power Point経験必須
Google Workspace(Gmail, Docs, Sheets, Slide等)利用経験があれば望ましい
ビジネスレベルの英語/日本語必須
目安としてTOEIC650点以上
[Competency]
ホスピタリティの精神
明るく前向きでコミュニケーション力がある
チームワークを重視し、献身的な行動ができる
自発的に、主体的に行動できる
好奇心を持ち、新しいことに積極的に取り組める
責任感を持って仕事ができる
他部署との調整能力が高い
事務対応能力・精度が高い
改善への意識が高い
変化に応じて柔軟に対応できる
[Knowledge And Skills Required]
Experience of Excel, Word and PowerPoint
Experience of Google Workspace recommended (Gmail, Documents, Spreadsheets, Slides, etc...)
Business level of English and Japanese
TOEIC 650 points or more
[Competency]
Hospitality mind
Bright, positive, communication skills
Value teamwork and commit themselves
Proactive action and ownership
Curious and actively working on new things
Work with responsibility
High ability to coordinate with other departments
High administrative ability and accuracy of work
Conscious of improvements
Flexibility of changes
Location:
On-site –Tokyo, JapanJob Tags:
HiringIf this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
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