Personal Assistant - UK Agency, Lease Advisory and Rating
JLL
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Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
What this job involves
We're looking for an experienced Personal Assistant to support our UK Agency, Lease Advisory and Rating business line leaders. This role will be responsible for three individuals.
What your day-to-day will look like
- Coordinate complex scheduling and extensive calendar management
- Inbox management and housekeeping, highlighting key priorities and ensuring all key meetings and deadlines are being met
- Manage, coordinate, and arrange travel-related activities, including rail travel, accommodation and producing itineraries
- Organising meetings and presentations, booking the relevant rooms, refreshments and equipment
- Provide support and facilitate the smooth coordination and management of the launch of new buildings on behalf of clients, including logistics planning and execution
- Drafting agendas, documents and presentations as required
- Organising team/client events
- Dealing with telephone calls and emails from clients and colleagues in a professional manner and escalating any issues
- Processing expenses and supplier invoices
- Adhoc duties (i.e. arranging IT support, arranging signing of key documentation, assisting new joiners, reporting issues with the building etc.)
- Develop and maintain effective working relationships with clients (externally) and colleagues (internally)
- Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
- Collaborate closely with the wider PA network and cover colleagues in the event of absence/workload challenges
Required Qualifications & Experience
A positive attitude is essential, as is a genuine enthusiasm for the work that will be undertaken
A strong understanding and experience of supporting senior managers
Knowledge of processes and systems eg, Expenses and travel software
Strong working knowledge of Office 365 – Outlook, Teams, Word, Powerpoint and Excel
Excellent spoken and written English
Excellent organisational skills and ability to efficiently multitask
Maturity and professionalism to deal with senior colleagues globally
Accuracy and attention to detail
Ability to work under pressure
Ability to work autonomously with clear understanding of priorities
Enthusiastic, dependable and willing team player
Location:
On-site –London, GBRIf this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table! If you require any changes to the application process, please email EMEATA@jll.com or call +44 (0)20 7493 4933 to contact one of our team members to discuss how to best support you throughout the process. Please note, the contact details provided are to discuss or request for adjustments to be made to the hiring process. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
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This job is no longer accepting applications
See open jobs at JLL.See open jobs similar to "Personal Assistant - UK Agency, Lease Advisory and Rating" Advanced Energy Group, LLC.