JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

WE are looking for a Part Time Facilities Coordinator for new office in Southampton.

Customer Service

• Deliver excellent customer service to meet client expectations
• Build and develop effective relationships with customers at all levels
• Book onsite meeting rooms and hospitality as per client requests and according to site procedures

HSE, Security & Quality

• Demonstrate permanent high level of security awareness, knowledge of emergency evacuation procedures as well as general Health & Safety
• Issuing of ID and access badges for new hires/vendors/visitors and maintaining record of same.
• Monitor and maintain office and badge consumables in line within agreed stock levels.
• Carry out site induction, for new starters, act as the first line of support for any concerns raised as a result of online DSE assessment.
• Understand & actively support the Quality Management program

Site Operations

• Ensure Issues highlighted through site inspections or customer complaints are resolved in a timely manner.
• Manage all the requests on the Facilities helpdesk and liaise with the ES team & service providers
• Handle/Assist with incoming and outgoing mail enquiries according to the existing procedures
• Keep accurate and update records of seating plan
• Process and control purchase orders, invoices and work orders.
• Support the completion of reports and documentation to meet required deadlines.

Additional Duties and Responsibilities

The above is not an exhaustive list of responsibilities, further additional duties may be required to be performed to support the Facilities Team

Skills

The candidate must demonstrate the following skills:

• Problem solving
• Decision makings
• Excellent verbal & written communication
• Proficient use of Microsoft Tools

Competencies

The candidate must demonstrate the following personal attributes:

• Exemplary Customer focused
• Assertive
• Possess cultural awareness and sensitivity

Experience

Facilities experience desired

Qualifications

Education: A good level of education to GCSE standard.

Good working knowledge of Outlook, Word and Excel is essential

Location:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table! If you require any changes to the application process, please email EMEATA@jll.com or call +44 (0)20 7493 4933 to contact one of our team members to discuss how to best support you throughout the process. Please note, the contact details provided are to discuss or request for adjustments to be made to the hiring process. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.