JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Project Management Responsibilities:

• Manage multiple projects, overseeing the entire project lifecycle, from project identification to design, planning, client approval, permit issuance, construction, and financial closeout.
• Review and approve project plans, designs, and specifications to ensure compliance with client and regulatory requirements.
• Coordinate and track RFPs; maintain accurate and consistent electronic files and documentation.
• Coordinate and negotiate with contractors, architects, and other stakeholders to ensure smooth execution of construction projects and adherence to budget and schedule.
• Conduct on-site visits and inspections to monitor project progress and ensure compliance with quality standards.
• Provide regular project updates to the Team Lead, including information on project schedule, budget, and risks, using the Client's Project Management web-based tools.
• Prepare accurate project documentation for all construction phases, such as project charter, due diligence reports, budgets, schedules, meeting minutes, financial funding requests, status reports, punch lists, and special reports.
• Prepare/update project status reports, process purchase orders and invoices, update tracking reports and maintain files for due diligence and financials.
• Manage vendors, including general contractors, architects and engineers, security providers, and signage suppliers, ensuring adherence to project policies and procedures and completing project closeouts within 90 days after project completion.
• Ensure compliance with client scope of work, collecting lien waivers, certificates of insurance, and other required documentation.

RPM Responsibilities

• Manage employee space and seating workorders.
• Manage general people/desk moves (from individual to varying size move needs).
• Manage assets – addition/removal/ordering/onsite storage.
• Ensure furniture purchases and all changes adhere to client’s standards in partnership with onsite Occupancy Planner
• Coordinate and track all occupancy changes (desk swap, office layout changes) and track requests to update CAD records.
• Organize and schedule with teams as needed, pre and post moves and changes.
• Professionally resolve MAC related issues (remedy) promptly and accurately, provide timely responses.
• Communicate clearly and professionally with business stakeholders, handle general internal queries, clarify concerns, and identify solutions.
• Maintain discretion and confidentiality with regards to all discussed MAC planning and dealings.
• Assist with maintaining the CAFM database, ensuring utilization of tool conforms to standards, maintaining common data elements, completing bulk data updates, and ensuring reports and themes are planned and maintained appropriately.
• Onsite vendor coordination as needed.
• Budget entries, scheduling, project creation and document tracking.
• Prepare for/attend scheduled team, vendor, and client meetings.
• All other tasks/duties as required.

Relationship Management & Communication

• High levels of customer service. Ability to serve multiple clients at any given time, deliver on milestones and create a positive impression for the team and the company.
• Effective communication skills are essential as there will be interactions with site customers, asset managers, facility engineers, customers, vendor partners, and client project team members.

• Develop and maintain client relationships and assist in conflict resolution.
• Strong verbal and written communication skills.
• Provides clear, concise, communication.
• Responds in a timely manner.

Qualifications:

• Bachelor's degree preferably construction management, engineering, or related field
• 3-4 years of facility, project or construction related experience in a Corporate Real Estate environment and an understanding of technical requirements for a business relocation.
• Understanding of MEP infrastructure projects.
• Ability to manage multiple projects and priorities simultaneously.
• Understanding of construction processes and methods.
• Ability to read and interpret construction plans and specifications.
• Knowledge of construction contracting methods & invoicing with an attention to detail.
• Strong problem-solving and decision-making skills.
• Technology proficiency required; proficient with project management web-based applications, including but not limited to Outlook, Excel, Word, Teams & SharePoint.
• Organizational skills and the ability to identify and manage priorities.

Business Development

• Directly responsible for enhancing team revenues through the maintenance and expansion of existing client relationships and by developing new relationships. Functions as a subject matter expert for a specific product or service. Able to communicate all available products and service offerings of the Firm. Contributes to the development of new product and service delivery ideas for the business unit.

Miscellaneous

• Any and all other duties and tasks assigned.
• Comply with all JLL policies and procedures, including but not limited to time & expenses, ethics and business practice

MINIMUM REQUIRED

PREFERRED

Education/training

• Bachelor’s degree in project management, construction management, architecture or project strategy planning
• Minimum 2 years of assistant move manager or related experience.
• Background in project management, construction management, architecture or project strategy planning is strong preferred.

Skills and knowledge

• Proficient in FM: Systems move management module and/or facilities management system
• Strong Microsoft Excel skills
• Strong Microsoft Projects skills
• Ability to utilize the Microsoft Office suite of technologies

#LS-LS1

Location:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Flexible and Remote Work Arrangements may be available

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.