The intent of this job description is to provide a representative summary of the major duties, locations, and responsibilities performed by incumbent(s) in this job. Incumbent(s) may not be required to perform all duties in this description, and incumbent(s) may be required to perform work-related tasks other than those specifically listed in this description. This job description is not a “contract” between the employee and the Authority. The job duties and essential functions may be changed at the discretion of the General Manager.

General

Job Title:	Executive Assistant II	Job Code:	PP0064
Supervises Directly:	No
New or Revised:	Revised	Regular or At-Will:	At-Will
Date Last Revised:	2/5/2024	Exempt or Non-Exempt:	Non-Exempt
Compensation Approval Signature:		Union/ Non-Union:	Non-Union
Department Name and Division:	Varies	Salary Schedule:	Non-Union Salary Range
Cost Center Code:	Varies	Grade:	NU15
Essential Position:	No	Reports To:	Varies
EEO Code:	Paraprofessionals	Work Format	In-Person

Who We Are & What We Do:

At DC Water, we provide more than 700,000 District of Columbia residents and 24.3 million annual visitors with essential water, wastewater, and stormwater services.DC Water also provides wholesale wastewater treatment services for 1.6 million people in Montgomery and Prince George's counties in Maryland, and Fairfax and Loudoun counties in Virginia. We aspire to be known for superior service, ingenuity, and stewardship to advance the health and well-being of our diverse workforce and communities. To achieve this vision, we commit to our shared mission every day—exceeding expectations by providing high quality water services in a safe, environmentally friendly and efficient manner.

Role Description:

The Executive Assistant II is responsible for providing comprehensive administrative and secretarial support to the department and executive-level assistance to the Senior Staff Executive Member. The role involves coordinating events, managing budgets, providing analytical support, managing correspondence, preparing reports and presentations, scheduling appointments, and maintaining confidential files. It also requires making travel arrangements, reconciling, and maintaining expense records, and handling visitors and telephone requests.

Essential Duties & Responsibilities:

• Maintains the supervisor’s schedule, receives, and determines the nature and priority of requests, obtains appropriate input as needed. Follows through to schedule and arrange all details, including conducting research and assembling/developing information and materials on various matters.
• Coordinates executives' travel, tracks assignments, and follows up on work in progress with responsible staff.
• Screens calls, visitors, and mail, responding promptly to sensitive requests for information with tact and diplomacy.
• Prepares, compiles, and distributes correspondence reports.
• Prepares presentations, reports, spreadsheets, and executive summaries from notes, verbal instructions, or rough drafts.
• Takes and transcribes minutes of various meetings.
• Provides logistic and planning support for meetings, workshops, calls, and department meetings.
• Develops, implements and monitors the office’s budget.
• Analyzes information, implements new procedures, and evaluates alternative office products and technologies for enhanced efficiency.
• Oversees and evaluates the work of support staff within the Office.
• Handles special assignments and projects as required.
• Prepares highly sensitive and confidential regular and special reports.
• Oversees the maintenance of time and attendance for the Office.
• Streamlines internal processes to enhance workflow and provides organization-wide support to executives.
• Performs other duties and projects as assigned at the discretion of the supervisor.

Supervisory Responsibilities: N/A

Key Working Relationships: Interacts with Executive Staff Members and their staff, high level officials from district government agencies and private organizations, officials from neighboring water/sewer utilities, customers of DC Water, numerous citizen groups, and the general public. Contacts are for the purpose of arranging and coordinating appearances and meetings, receiving, and exchanging information, resolving sensitive problems, and facilitating actions affecting DC Water’s programs, services, and procedures.

Skills & Qualifications:

The qualifications listed below are representative of the knowledge, skill, and ability necessary for an

individual to perform each essential responsibility satisfactorily. Reasonable amounts of training are

provided.

Required Skills & Qualifications

Required Experience:

Six (6) years of progressive administrative assistant experience leading up to work that was in a senior administrative capacity.

Minimum Education Requirements:

Associate’s degree in Business Management or related field from an accredited college or university.

Required Skills:

Executive Assistance

Handling Confidential Information

Administrative Support

Scheduling

Decision Making

Microsoft Office, including Word, Excel, Access & PowerPoint

Planning & Organizational Skills

Written and Verbal Communication

Required Licenses & Certifications:

None

Required Languages:

English

Physical Requirements:

General office conditions

Preferred Skills & Qualifications

Preferred Experience:

Knowledge of the services and functions of DC Water.

Demonstrated experience as a personal assistant, managing schedules, appointments, and meetings for senior executives and leadership team.

Preferred Education Requirements:

Bachelor's degree in Business Management, Business Administration, Accounting, or Public Administration or related field from an accredited college or university.

Preferred Skills:

Accounting & Budget

Expense Reporting

Coordination & Collaboration

Problem Solving

*The work environment characteristics described in the physical requirements section of the required skills & qualifications table are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities.

Your Experience at DC Water:

At DC Water, our people make us an industry leader. Join a group of thinkers, innovators, and problem solvers focused on protecting life’s most precious resource in the nation’s capital.

• Take pride in your work. We provide an essential service and do work that matters. A career at DC Water is an exciting opportunity to help improve the environment and make a lasting difference for the community.

• Connect to a strong culture. Everything we do is grounded in our shared values—accountability, trust, teamwork, customer focus, safety, and wellbeing.

• Be your true self. We are an inclusive organization that embraces diversity, and we recognize and celebrate employees’ individuality and unique contributions.

• Build your skills and career path. We are committed to developing a future-ready workforce by helping our employees develop skills for the jobs of tomorrow.

We are proud to be an EEO/AA employer M/F/D/V.

We maintain a drug-free workplace and perform pre-employment substance abuse testing

The Americans with Disabilities Act prohibits discrimination against “qualified individuals with disabilities”.

If a reasonable accommodation is needed to participate in the job application or interview process, to

perform essential job functions, and/or to receive other benefits and privileges of employment, please

email complianceada@dcwater.com.