Procurement Assistant

A Procurement Assistant at Dalkia Energy Solutions will support the procurement specialist in acquiring goods and services for the company's operations in San Antonio, Texas. This role involves assisting with various tasks related to purchasing, vendor management, and maintaining inventory records. This is a full-time role with the potential for growth within the company. Below is a general outline of the responsibilities and requirements for this position.

Key Responsibilities:

• Assist with Purchase Orders: Help prepare, and process purchase orders based on requests from departments.

• Vendor Management: Communicate with vendors to obtain quotes, track order status, and resolve any issues.

• Inventory Management: Maintain accurate records of inventory levels and assist with stock audits.

• Order Tracking: Monitor and track the delivery of goods to ensure they arrive on time and meet specifications.

• Data Entry: Update procurement-related databases and systems with order details and vendor information.

• Invoice Processing: Assist in reviewing and processing invoices from vendors, ensuring they match purchase orders and delivery receipts.

• Document Management: Organize and maintain procurement-related documentation, including contracts, purchase orders, and shipping receipts.

• Assist in Negotiations: Support the procurement team in negotiating contracts and prices with suppliers.

• Reporting: Help generate reports on procurement activities, expenses, and inventory status.

• Compliance: Ensure that procurement activities comply with company policies and procedures.

Qualifications:

• Associate’s degree or higher preferred.

• Previous experience in procurement, purchasing, or accounting.

• Strong organizational and multitasking skills.

• Excellent communication and interpersonal skills.

• Proficient in Microsoft Office Suite (Excel, Word, etc.).

• Knowledge of ERP Procurement module required. Sage - Intacct is a plus

• Attention to detail and ability to work in a fast-paced environment.

• Strong problem-solving abilities and a proactive attitude.