Project Expeditor/Administrator

Dalkia Energy Solutions (https://www.dalkiasolutions.com/) is strengthening its team and is looking for a project expeditor to support our delivery team in Albuquerque, NM.

Who is Dalkia?

We’re a national leading company in the energy efficiency sector, that helps businesses optimize its energy consumption and reduce its carbon footprint. Over the last 10+ years, we’ve designed and implemented thousands of projects across the nation with solutions such as indoor and outdoor LED retrofits, HVAC & refrigeration upgrades, energy consumption monitoring or solar panel installation.

Proud of our mission to act against Climate Change, we have strong growth ambitions for the years to come. As a service company, our team is a combination of talents from various backgrounds and is very much customer-oriented, externally as well as internally. By joining Dalkia, you will serve as a business partner and be part of a committed and dynamic team with a great corporate culture.

What would you be doing as a Project Expeditor?:

The Project Expeditor is an administrative role which supports the planning, scheduling, monitoring, and executing of energy efficiency projects. The Project Expeditor works closely with the Director of Operations, Field Operations and administrative team to ensure accurate and timely comprehensive documentation of project information, ensuring that the job-site has an adequate and timely flow of materials, equipment and subcontractor labor and to assist in the planning of tasks. Construction, former project management or technical experience is not required.

We are looking for someone who has experience in roles that require strong organization and communication skills, with a commitment to timeliness and accuracy and the ability to juggle multiple tasks. Customer-facing experience in retail or hospitality is a huge plus.

This is a full time position and includes a generous benefits package.

Job Responsibilities include:

• Support Director of Operations and field operations with creation/organization of project documentation throughout all phases.
  • Writing and issuing purchase orders to material suppliers and subcontractors
  • Receiving signed purchase orders and filing them in online storage
  • Ensuring vendor paperwork is up to date
  • Creating job progress documents through Google Sheets
• Create purchase orders to order/track materials required for project (as needed)
• Maintain relationships with suppliers and vendors:
  • Responsible for ensuring master service agreements are signed and filed
  • Point of contact at the utility company (permits, greentags, statement of facts, new service)
  • Coordinate with City/DOT agencies to pull permits as needed (traffic control)
  • Point of contact for uniforms and first aid suppliers
  • Work closely with fleet vendor to manage and maintain internal fleet (maintenance, registrations, licensing)
  • Workforce solutions account management and updates
  • Verify all Certificates of Insurance are on hand and up to date
  • Vendor account set-up (back up as needed)
  • Responsible for vending and snacks (in office)
  • Point of contact for Janitorial company (scheduling, etc.)
• Administrative duties:
  • Sort through emails daily
  • Answering phone inquiries
  • Maintain office supplies
  • Digital and paper filing
  • Open incidents for newly reported issues and respond accordingly
  • Customer reporting
  • Assisting with organizing inventory in the warehouse
  • Inventory adjustments
  • Assisting the field supervisor and field dispatch with organizing work orders for scheduling
  • Assisting with employee timecards (reconcile physical against digital)
  • Working with payroll department to ensure scale pay is documented according when needed

Job Qualifications:

• High school diploma is preferred
• Ability to multitask, prioritize and manage time
• Ability to meet deadlines
• Ability to work efficiently and effectively
• Ability to see a problem through to a timely resolution
• Ability to coordinate and include others where needed

Job Skills:

• Strong attention to detail
• Organization skills
• Investigative mindset - willing to dig for answers
• Excellent analytical and problem solving abilities
• Excellent written and verbal communication skills
• Able to work with little or no supervision
• Conflict resolution
• Document management
• Strong computer skills and ability to adapt to new software
• Google Suite proficiency
• Experience with MS Office
• Microsoft Word, Excel, PowerPoint proficiency

Experience:

Background of someone who would excel in this role includes,

• Customer support representatives
• Retail associates
• Customer facing hospitality workers
• Administrators

Applicants must be authorized to work in the U.S.

Dalkia is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, national origin, disability, veteran status, or any other characteristic protected by law.