APPLICANTS MUST BE PERMANENT IN THE PRINCIPAL ADMINISTRATIVE ASSOCIATE CIVIL SERVICE TITLE


The Department of Social Services (DSS) is comprised of the administrative units of the New York City Human Resources Administration (HRA) and the Department of Homeless Services (DHS). HRA is dedicated to fighting poverty and income inequality by providing New Yorkers in need with essential benefits such as Food Assistance and Emergency Rental Assistance. DHS is committed to preventing and addressing homelessness in New York City by employing a variety of innovative strategies to help families and individuals successfully exit shelter and return to self-sufficiency as quickly as possible.

HRA’s Office of Police Operations (OPO) manages approximately 125 uniformed Peace Officers and more than 450 contracted security guards assigned to HRA’s facilities citywide. OPO’s primary responsibility is to protect the safety of HRA’s employees and clients, as well as their property and the agency’s physical assets. OPO also provide security for special events, construction, and work conducted outside of normal business hours, and emergencies. Special Officers will be responsible for providing a high level of security and safety for staff, customers, and visitors at an assigned HRA location located throughout the five boroughs who has Peace Officer status and arrest powers.

HRA’s Office of Police Operations (OPO) is recruiting for one (1) Principal Administrative Associate II to function as an Administrative Information Coordinator who will:

1. Training Liaison to coordinate initial Peace Officer Training and Annual In-Service Training for HRA Police Members.
2. Maintain personnel data base for HRA Police Members.
3. Peace Officer Registry compliance with the NYS Department of Criminal Justice Services.
4. Ensures that Contract Guard company complies with training requirement for security guards assigned to the HRA Security Guard Contract.
5. Prepare the Deputy Mayor’s Public Safety - Agency Weekly Briefing.
6. Prepare City Council statistical reports.
7. Contribute to process improvement by identifying issues and engaging in special projects.
8. Update systems, logs, and databases.
9. Maintain an inventory data base and orders equipment and supplies.
10. Use the database of incidents at HRA sites to produce automated statistical reports on HRA incidents that are presented to the Assistant Deputy Commissioner, Police Operations, Commissioner, and Senior Staff, to assess workplace violence risks.
11. Serves as the liaison for the Continuity Operations Plan by assisting in reconstituting operations if the office were shut down due to an emergency.
12. Ensures that all reports and forms produced are accurate and completed in a timely manner.
13. Maintain access card data base and produce proximity cards.

Work Location: 375 Pearl Street, New York NY 10038
Hours/Schedule: Normal Business Hours

PRINCIPAL ADMINISTRATIVE ASSOC - 10124

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

- Basic computer skills, MS Office applications (Word, Excel, Outlook)

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

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ADMINISTRATIVE INFORMATION COORDINATOR