The New York City Housing Authority (NYCHA) is the nation’s oldest and largest public housing authority with more than 152,000 apartments and over 370,000 residents. NYCHA’s mission is to provide quality housing for New Yorkers that is sustainable, inclusive, and safe, while fostering opportunities for economic mobility. NYCHA also administers a citywide Section 8 leased housing program that serves over 200,000 tenants. Since the 2019 Agreement between NYCHA, the Department of Housing & Urban Development (HUD), and the U.S. District Court, Southern District of New York (SDNY), NYCHA has been working under a Federal Monitor structure. The HUD Agreement sets the requirement to create a new Organizational Plan in collaboration with the Federal Monitor and sets forth various compliance related targets for NYCHA across major operational areas including: Lead, Mold, Heat, Elevators, Pest, Waste Management, and Inspections.


Under the direction of the Executive Vice President of Property Management Operations (EVP), the Strategic Advisor for Contract and Vendor Management will assist in the supervision and operations of administration and management of new and existing vendor contracts and assist in the daily management of the Borough Contract Managers and Neighborhood Contract Managers, and related staff. The Strategic Advisor will participate in the day-to-day management of contract and vendor functions within Property Management Operations, undertaking direct measures on behalf of the EVP such as forecasting and developing of new procurement requests and contracts; performing and overseeing cost estimation and scope development; ensuring sufficient contract capacity for critical services throughout Property Management Operations; improving compliance with the NYCHA procurement policies and procedures; providing daily guidance and coordination to NCMs and Borough Contract managers; serving as the primary point of contact with NYCHA’s procurement department on all procurement and contractual issues; serving as a liaison between Property Management Operations and the NYCHA Board on contractual issues; developing and overseeing a network of contract management staff throughout Property Management Operations to ensure proper oversight and administration of contracts; developing strategies to improve and ensure compliance with MWBE and Section 3 requirements; overseeing vendor performance evaluations for work performed within Property Management Operations; researching and securing vendors to perform work necessary to Property Management Operation functions; and performing all related ad hoc tasks related to contract and vendor management within Property Management Operations.

Primary Responsibilities

The responsibilities of the Strategic Advisor for Contract and Vendor Management include, but are not limited to the following:

- Work closely with the EVP to manage day-to-day contract and vendor management matters.
- Develop, implement, and track EVP priority projects and initiatives regarding contract and vendor management issues, including forecasting and developing new contract and procurement
requests, overseeing Borough contract management functions; ensuring completion of all documentation including scopes and cost estimates needed to fulfill NYCHA procurement
requirements.
- Assist in supervising and guiding NCMs and Borough Contract management staff on NYCHA procurement issues and requirements, including any new requirement.
- Monitor all Property Management Contracts to identify any necessary actions needed such as contract capacity increases, time extensions, new procurements, gaps in contract scope or
capacity, or vendor performance issues.
- Serve as the EVP’s primary liaison to other NYCHA Departments on contractual and vendor management issues, including Procurement, Finance, Legal, the Board, the Department of
Management and Planning, Asset and Capital Management, Strategy and Innovation, and the NYCHA Inspector General.
- Participate and plan stat meetings with other Property Management staff to review metrics, trends, policy issues, specific cases, production issues, staffing issues, and miscellaneous issues
related to vendor and contract management.
- Oversee monitoring of vendor performance including the completion of vendor performance evaluation and, in conjunction with Legal and Procurement, the issuance of Letters of Direction and
other contract enforcement actions.
- On behalf of the EVP, communicate with internal and external stakeholders, most notably, the Federal Monitor, residents, elected officials, partner agencies, employees and civic groups on
contract and vendor management related issues.
- Manage and resolve contractual and payment disputes with vendors, in conjunction with Legal, Finance, and Procurement.
- Act as liaison between the EVP and senior Property Management Team, functioning as a resource for identifying challenges and developing solutions, and ensuring the timely flow of
information.
- Track and follow up on key deliverables at the Executive Team level.
- Manage confidential data, including sensitive business, financial and personnel information.
- Manage other staff within the Office of the EVP.
- As needed visit and work from NYCHA developments and Borough offices to address and resolve various issues affecting Property Management Operations.

Act as Proxy of the EVP
- Represent EVP in meetings and on committees.
- Collaborate with the senior management team and provide project management and support, where necessary.
- Diagnose and troubleshoot key organizational challenges, as needed, on behalf of the EVP.
- Develop databases, tracking tools, dashboards and other materials to increase efficiency and management of administrative and tenancy issues.

Special/Strategic Projects
- Manage top priority initiatives that require cross-disciplinary implementation, particularly across multiple departments and levels.
- Review and analyze departmental operations and service delivery; make recommendations for enhancements and improved effectiveness at meeting performance goals.
- Execute projects that require utmost confidentiality and/or urgency for the Authority.
- Create presentations through research, analysis, site visits and information gathering.
- Analyze policy and draft memos with policy recommendations.

Additional Information
1. Due to the existence of a civil service list, candidates must have permanent civil service status in the title of Administrative Procurement Analyst to apply.
2. Candidates with permanent civil service status in the titles of Administrative Staff Analyst will also be considered.
3. Employees serving in the title of or who meet the qualification requirements for Administrative Real Property Manager will also be considered.
4. INTERAGENCY TRANSFERS INTO NYCHA OF THOSE PERMANENT IN TITLE ARE NOT PERMITTED IN THE FACE OF AN ACTIVE AND VIABLE NYCHA PROMOTION LIST OR
PREFERRED LIST FOR THE SAME TITLE.
5. For NYCHA employees, employees applying for transfer, promotional, title or level change opportunities must have served a period of one year at current location and in current title and level
(if applicable).
6. NYCHA residents are encouraged to apply.

NYCHA provides benefits that include a choice of medical coverage plans, deferred compensation plans and a defined pension benefit plan as a member of the New York City Employees

NOTE: This position is eligible for Remote Work, subject to applicable requirements of NYCHA’s Remote Work Policy.

NOTE: This position is open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate in your cover letter that you would like to be considered for the position under the 55-a Program. For detailed information regarding the 55-a Program, visit the link below:
https://bit.ly/55aProgram

Please read this posting carefully to make certain you meet the minimum qualification requirements before applying to this position.

ADM PROC ANAL-NM FRM M1-3 - 8297A

1. A baccalaureate degree from an accredited college and four years of full-time satisfactory professional experience in purchasing, procurement, contract administration or a related field, at least eighteen months of which must have been in an administrative, managerial or executive capacity or supervising professional personnel performing duties in one or more of the above fields; or

2. A combination of education and/or experience equivalent to "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in "1" above.

Possession of an acceptable professional procurement certification may be substituted for up to one year of the experience described in "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in""1" above.

Key Competencies - Excellent Communicator - Ability to communicate expertly and clearly, both written and verbal to think on one’s feet with a calm and pleasant demeanor to artfully influence and persuade, and to render diplomatic approaches while remaining focused on the agency’s goals and priorities. - Liaison & Partner - Establish a strong network of relationships amongst Property Manage Operations staff and NYCHA as a whole, and develop creative partnerships to add value for residents or the agency. - Multitasker - A 'nimble' thinker who is results-oriented and deadline-driven possesses the ability to work independently as well as collaboratively, and to shift priorities in an ever-changing work environment can get things done quickly and accurately and is skilled at problem solving in order to expertly field both internal and external requests. - Performance tracking – Ability to query reports from Maximo and operational dashboards, and have the ability to use this information to drive inspection, maintenance, and repair initiatives, or administrative initiatives such as the collection of rent and performance of annual review. - Integrity - Possess the highest degree of integrity, supported by a flawless record of maintaining confidentiality. - Humility - Comfortable leading as well as executing, and taking constructive input from multiple sources. - Ability to work independently and with minimal direction with strong attention to detail.

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

NYCHA has no residency requirements.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

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Administrative Procurement Analyst