The New York City Department of Transportation’s (NYCDOT) provides safe, efficient, and environmentally responsible movement of pedestrians, goods, and vehicular traffic on the streets, highways, bridges, and waterways of the City's transportation network. NYCDOT rehabilitates and maintains the City's infrastructure, including bridges, tunnels, streets, sidewalks, and highways.
The NYC DOT Grants & Fiscal Management division maximizes grant funding opportunities to achieve the agency's strategic goals and objectives by monitoring federal and state legislative actions, seeking new funding opportunities, administering the program, obtaining reimbursement and ensuring compliance of the Department's federal and state grant programs.

The New York City Department of Transportation/Grants & Fiscal Management division is seeking a Technical Grant Database Analyst to join its Grants Reimbursement, Compliance & CGMS team (GRC). GRC’s mission is to oversee the timely planning, preparation, processing and submission of NYCDOT’s claim reimbursement requests to the New York State Department of Transportation (NYSDOT) for expenses that are eligible for state and federal funding. The unit also operates in conjunction with the NYC Office of Management and Budget (OMB), external audit entities, and internal audit units, including other support divisions/programs within the agency to oversee federal, state and city entities, and internal audit units, including other support divisions/programs within the agency to oversee federal, state and city audits, including the federal/state Single Audits that involve grants. Conducts monthly reconciliation exercises to remedy potential grants de-obligation risks and establishes the department's non-city grant records in the NYC/Citywide Capital Grants Management System (CGMS) managed by OMB/Comptroller’s. Under supervision, the major duties of the position include, but are not limited to, the following:

- Review invoice documentation for accuracy and completeness
- Examine vouchers and timekeeping records to prepare/confirm reports and prepare cost analyses, and documentation to submit federal and state reimbursements.
- Manage and monitor grant-funded Personnel Services (PS) and Other Than Personnel Services (OTPS) expenses related to the reimbursement claims incurred in the DOTs expense budget.
- Become proficient in the use of the City’s Financial Management System (FMS) and the City Human Resource Management System (CHRMS), including MS suite such as Excel, Word, Access and PowerPoint.
- Design database using MS suite such as Access and provide technical expertise on matters related to the upgrade/enhancements of existing/new grants databases/applications.
-Run reports related to FMS, FMIS and other citywide, state or federal applications.
- Liaison with the project managers in various divisions throughout DOT and other City Agencies to ensure compliance with city, state and federal rules and regulations associated with the different grants funding sources to avoid ineligible expenditures.
- Safeguard coordination with DOT/Fiscal Affairs and Budget units to ensure consistency with timing of expenditures incurred and revenue collections posted in FMS.
- Interact with internal and external auditors answering their questions, explaining questionable discrepancies and preparing reports.
- Perform related tasks as assigned by the Unit.

TO APPLY:
All resumes to be submitted electronically using one of the following methods: Please go to cityjobs.nyc.gov and find Job ID# 711233. Current employees please log on into Employees Self Service and follow the Careers Link. Most Public libraries have computers available for use. No phone calls, faxes or personnel inquiries permitted. Only applicants under consideration will be contacted. Appointments are subject to Mayor's Office of Management and Budget approval. For more information visit www.nyc.gov/dot.

***IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OF ASSOCIATE STAFF ANALYST, OR REACHABLE ON THE OPEN- COMPETITIVE LIST, OR ELIGIBLE UNDER THE 55A PROGRAM ****

ASSOCIATE STAFF ANALYST - 12627

1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, public health, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school, and one year of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management, or in a related area; or

2. A baccalaureate degree from an accredited college and three years of satisfactory full-time professional experience in the areas described in "1" above.

3.An associate degree or completion of 60 semester credits from an accredited college and five years of satisfactory full-time professional experience as described in “1” above.

4. A four-year high school diploma or its educational equivalent approved by a State’s department of education or a recognized accrediting organization and seven years of satisfactory full-time professional experience as described in “1” above.

5.A combination of education and/or experience equivalent to “1”, “2”, “3”, or “4” above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma and at least one year of experience as described in “1” above.

- Efficiently address project fiscal issues such as project budget and expenditures tracking. - Demonstrate exceptional organizational, written and oral communications, problem solving, and analytic skills. - Ability to work calmly and proficiently under pressure and to adhere to strict deadlines. - Experience with grant funding. - Experience with Information Technology in the public sector. - Experience with the New York City’s Financial Management System (FMS). - Excellent written, verbal, organizational, and communication skills. - Must be able to perform under pressure in a fast-paced environment able to multi-task and meet deadlines. - Ability to apply critical and strategic thinking. - Must be extremely detail-oriented, self-motivated, highly organized, resourceful, and reliable. - Experience culling and analyzing large amounts of data from numerous sources. - Must be a team player, work well with others and possess excellent communications skills. - Proficiency in Microsoft Word, Excel, Access Database.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

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Grant Database Analyst