APPLICANTS MUST BE PERMANENT IN THE PRINCIPAL ADMINISTRATIVE ASSOCIATE CIVIL SERVICE TITLE

The Office of Fiscal Operations is DSS/HRA/DHS’s primary payments and accounting office, and the core responsibilities are carried out through the operations of the Bureau of Accounts Payable (BAP). As the Agency’s primary payment office, BAP issues authorized payments to service providers for services delivered to DSS/HRA/DHS clients, payments to vendors providing services to DSS/HRA/DHS and reimbursement to employees for business related out of pocket expenses incurred in the delivery of services. The bureau handled over 40,000 payments over $10 billion in FY2022.

The SIF/ICP/EE unit is a sub-division of BAP that processes sub-Imprest, internal capital and Employee Expense (EE) payment for DSS, HRA and DHS. The unit is responsible for the timely and properly authorized payment for SIF/ICP/EE. The Office of Fiscal Operations is recruiting one (1) Principal Administrative Associate III to function as the Senior Fiscal Auditor/Quality Assurance/Special Project Analyst of the SIF/ICP/EE Unit.

The Finance Office is recruiting for one (1) Principle Administrative Associate to function as a Senior Fiscal Auditor/Special Project Analyst who will:

- Process all special and exception to policy requests preparing payment and analyzing payment documents in accordance with the Comptroller’s directives, internal policy and procedures within service-level agreements.
- Delegate assignments of work to staff and ensure that workload is processed promptly.
- Perform research and analysis to resolve inquiries.
- Perform quality assurance review of vouchers ensuring they are thoroughly reviewed for accuracy and processed, approved, and disbursed within the prescribed period.
- Perform Review/QA to validate and approve requests submitted via ESIF/EE/FMS systems.
- Maintain liaison with DSS/HRA/DHS program offices and outside vendors to resolve issues concerning payments.
- Record invoices and contracts in the unit’s internal tracking system.
- Generate and provide various reports for management.
- Provide requested documentation to internal and external auditors for ongoing audits.
- Provide assistance to ancillary units in BAP.
- Assignments of special projects as needed.

Work Location: 4 World Trade Center, New York, NY
Hours/Schedule: 9 to 5

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

- Strong managerial background in financial management - Thorough knowledge of the Microsoft Suite (Word, Excel, Powerpoint etc.)

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

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SENIOR FISCAL AUDITOR/ SPECIAL PROJECT ANALYST