Assistant to the Director of Planning & Zoning
City of Boston
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Posted 6+ months ago
Assistant to the Director of Planning & Zoning
- Req ID
- 2024-27811
- Dept
- Planning Department
- Position
- Regular Full-Time
- Location
- Boston City Hall
- Union
- EXM
- Openings
- 1
- Posting End Date
- 1/24/2025
- Contact Email
- cassie.cavender@boston.gov
Overview:
Under the direction of the Director of Planning and Zoning, serve as contact, liaison, and scheduling manager in dealings with the Agency staff, professional consultants, city officials, community groups, and businesses. Provide support in all efforts to maintain and enhance current records, systems, practices, and procedures for Planning and Zoning Division functions. Provide assistance to the Director of Planning and Zoning and to the Planning Division and Zoning as a whole.
Responsibilities:
- Assist the Director of Planning and Zoning by serving as a contact, liaison, and scheduling manager in dealings with the Boston Planning and Development Agency (BPDA/EDIC) departments and staff, professional consultants, City of Boston departments and officials, community groups, and businesses.
- Ensure the provision of high-quality customer service and effective working relationships with the public and within the Planning and Zoning Division, the BPDA at large, and other departments within the City of Boston.
- Coordinate set-up, preparation, and distribution of materials and other logistical arrangements for meetings.
- Participate in planning efforts, meetings, research, community events, public meetings, and coordination efforts. Organize calls, emails, meetings, and incoming documents in order to maximize efficiency and respond to requests in a timely fashion.
- Assist the Comprehensive and Zoning teams with Zoning Board of Appeals recommendations.
- Establish, maintain, and update files, both electronic and paper. Locate and retrieve requested materials. Photocopy and distribute materials as required. Purge and archive files periodically.
- Prepare public presentations for the Director of Planning and Zoning using appropriate digital and conventional media.
- Develop an active knowledge of ongoing projects so as to best serve the Division.
- Maintain and update sensitive files for ongoing, past, and future Division projects. Safeguard and maintain the confidentiality and integrity of all information.
- Coordinate joint onboarding activities with the Urban Design and Development Review divisions.
- Maintain and update current knowledge of policies and procedures, pertinent executive orders and ordinances, and other applicable regulations or statutes pertaining to the operations of the Planning and Zoning Division.
- Coordinate Planning and Zoning Division operations to ensure smooth inter-division and cross-division functioning, including but not limited to organizing and leading division-wide meetings, updating the website, and placing newspaper advertisements.
- Manage special projects as necessary.
- Perform other related duties as required.
Minimum Entrance Qualifications:
- Bachelor’s degree in Urban Planning, Economics, Public Administration, Liberal Arts, Business Administration, or related fields or equivalent, plus a minimum of one to two (1-2) or more years’ related experience in administration preferred.
- Must have exceptional organizational skills and be comfortable handling several tasks at once.
- A high level of proficiency with office software is required, including proficiency with Word, Excel, Access, and PowerPoint.
- Excellent communication and interpersonal skills are required to interface with people at all levels of government and in the private sector.
- A genuine interest in learning about the field of Urban Planning and eventually advancing in the profession is highly desirable.
- Exceptional critical thinking and decision-making skills are necessary.
BOSTON RESIDENCY REQUIRED
Terms:
Union/Salary/Grade: EXM/($58,000 - $81,000)
Hours per week: 35
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The City of Boston is proud to be an Equal Opportunity Employer. We are committed to creating a diverse and inclusive environment. Therefore, qualified applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical or mental disability, genetic information, marital status, sexual orientation, gender identity, gender expression, military and veteran status, or other protected category.
The City of Boston has played a role in causing and perpetuating the inequities in our society. To break down these barriers, we are embedding equity and inclusion into everything we do.
We define equity as ensuring every community has the resources it needs to thrive in Boston. This requires the active process of meeting individuals where they are. Inclusion is engaging every resident to build a more welcoming and supportive city. We are building a city for everyone, where diversity makes us a more empowered collective.
This job is no longer accepting applications
See open jobs at City of Boston.See open jobs similar to "Assistant to the Director of Planning & Zoning" Advanced Energy Group, LLC.