We are seeking candidates for the position of Directorate Executive Assistant. As the Directorate Executive Assistant, you will provide comprehensive administrative support to the Associate Laboratory Director (ALD) for the Science and Technology Partnerships and Outreach (STPO) Directorate. You will play a crucial role in facilitating the smooth operation of the ALD's office.

Key Responsibilities:

1. Exercise sound judgment and take independent initiative to manage the day-to-day operations and workflow of the ALD's office.
2. Perform a wide range of administrative and general support duties, often of a highly sensitive nature.
3. Communicate effectively, ensuring seamless transfer of verbal and written information. Arranging and providing support at meetings, conferences, and workshops.
4. Take responsibility for coordinating and scheduling meetings, making domestic and international travel arrangements, preparing expense reports, compiling and formatting presentations, reviewing forms for ALD approval, tracking expenditures, and planning and coordinating both onsite and offsite visits, meetings, and workshops.
5. Demonstrate exceptional collaboration skills and maintain professional interactions with others. Exhibit the ability to multitask, handle unexpected or urgent requests, and anticipate the needs of the ALD.

This role is primarily on-site, with limited opportunities for hybrid work.

Position Requirements

• Minimum education and experience: High school diploma and a minimum of 10 years of administrative experience, or an associate's degree and a minimum of 8 years of administrative experience.

• Strong organizational skills, including the ability to prioritize workloads and manage multiple assignments efficiently.

• Proficiency in scheduling appointments, arranging meetings, planning workshops and conferences, and coordinating visits.

• Attention to detail and the ability to maintain confidentiality.

• Excellent verbal and written communication skills and the ability to build strong interpersonal relationships.

• Demonstrated decision-making ability and the capacity to work independently.

• Strong prioritization skills to handle workloads and competing priorities effectively.

• Experience in directing input from internal and external sources for Laboratory-wide projects.

• Proficiency in word processing, spreadsheet, and database programs, including MS Office Suite.

• Alignment with Argonne's Core Values, which include impact, safety, respect, integrity, and teamwork.

• Dedication to creating a safe, welcoming, inclusive, and accessible environment for all individuals to thrive

Job Family

Support Administrative (SA)

Job Profile

Administrative Support 4

Worker Type

Regular

Time Type

Full time